Executive Administrative Partner

Executive Administrative Partner

At Wycliffe Bible Translators, your work is more than just a job. As an executive administrative partner in the Offices of the President (OOTP), you'll be responsible for collaborating on strategic tasks, projects and decisions with Executive Leadership Team members. You will partner with the Senior Director of Operations and other OOTP team members to coordinate executive administrative processes and events, manage priorities, and ensure designated executives receive consistent, effective, high-level strategic support.

As a strategic administrative partner, this position delivers comprehensive administrative support to executive leaders, helping them maximize their time to advance Wycliffe USA's global Bible translation mission by managing complex projects and communications, coordinating key initiatives and maintaining strong stakeholder relationships and engagement. As a trusted partner, you will also manage projects and serve as a liaison to internal and external stakeholders.

You'll represent the Offices of the President leadership, partnering with other OOTP team members to:

• Uphold a culture of excellence.
• Translate vision into operating objectives and outcomes.
• Strengthen cross-functional collaboration.

Responsibilities include:

• Faithfully and regularly pray for the ongoing work of Bible translation and for people from around the world to experience transformation.
• Act as an organizational representative presenting the global ministry of Wycliffe and encouraging interested individuals, organizations and churches to participate in the work of Bible translation.
• Act as a liaison between executives and board members, stakeholders, or clients. Coordinate operational elements across departments (Finance, Facilities, Housing, HR, etc.) to fulfill executive needs.
• Develop dossiers, minutes, reports, and presentations from research and analytics and align them with branding and communication guidelines.
• Engage in effective project management to support the chief executives and advance strategic priorities.
• Provide executive support to one or more designated executive leaders.
• Proactively anticipate needs and independently mitigate administrative and logistical challenges.
• Provide scheduling and meeting support and manage internal and external meeting logistics, assisting with travel, hospitality or documentation as requested.
• Maintain appropriate confidentiality and demonstrate awareness of sensitive information, including basic HIPAA-related privacy considerations, when supporting staff/HR related matters.
• Complete routine administrative functions.
• Process expense reports, invoices and reimbursements accurately and in a timely manner.
• Manage complex calendars and long-term scheduling while prioritizing organizational needs.
• Monitor executive email and follow up on key items. Draft responses as requested.
• Maintain awareness of the Office of the President's workflow and cross train with other administrative staff.
• Assist with overall Office of the President (OOTP) administration, including support for ELT, OLT and Board-related meetings as requested.
• Ensure the Offices of the President remain well-stocked with hospitality supplies, beverages and snacks to support meetings and visiting guests.
• Perform other duties as assigned by the Chief Executive Leaders, Senior Director of Operations and/or Executive Office Manager.

Other Requirements:

• Travel domestically occasionally.
• Occasionally, be on call after hours for urgent matters.
• Ability to work a varied schedule as needed to support executive leaders, meetings, engagements and events across various time zones, including working early morning, evening or weekends according to ministry and constituent demands.

Minimum Skill Sets:

• Spiritual Bona Fide Occupational Qualification (BFOQ):
  Demonstrates desire and ability to support corporate biblical and religious goals and participate in regular work-related spiritual activities without reservation as evidenced by your active participation and willingness to pray with and for others; be a consistent witness for Jesus Christ, maintaining a courteous, Christ-like attitude in all verbal and written, internal and external professional communications.
• Humility:
  Works well within your team by demonstrating Christ-like maturity and humility that gives appropriate credit to others where it is due. Be willing to take ownership of shortcomings and faults, admit and own mistakes, receive correction or exhortation and remain teachable with a willingness to learn and grow.
• Serving Others:
  Works well with people, focusing on solving conflict using biblical principles, listening well to others, using emotional intelligence and developing God-honoring relationships. Accepts feedback and responsibility for own actions and follows through on commitments. Promotes positive people skills and service focus among staff by establishing customer service standards, training staff, monitoring customer satisfaction and maintaining healthy…