Executive Assistant II

College of Nursing:

A leader in nursing education for more than 40 years, UCF College of Nursing is doing MORE to ensure a healthier future for all. With a new, permanent home at UCF's Academic Health Sciences Campus at Lake Nona, we have more space to prepare more Knight nurses with academic excellence and more opportunity to impact more lives with innovative, interdisciplinary research.

The University of Central Florida (UCF) College of Nursing (CON) is seeking a highly organized and professional Executive Assistant II to support the Dean of the College of Nursing. This position provides high-level executive, administrative, and project support to the Dean and serves as a key resource to senior leadership within the college. The Executive Assistant II manages a wide range of responsibilities, ensuring efficient daily operations, coordination of strategic initiatives, and effective communication across internal and external stakeholders.

Utilizing sound judgment, discretion, and a proactive approach, this role handles complex priorities, supports governance and faculty affairs activities, coordinates special projects, and serves as a trusted liaison while maintaining the highest level of professionalism and confidentiality.

• Oversees the daily operations of the Dean's Office, ensuring efficient workflow and effective management of administrative functions.
• Serves as a strategic partner to the Dean by monitoring priorities, tracking initiatives, and ensuring timely follow-up on critical issues, projects, and commitments.
• Anticipates needs, identifies potential scheduling or operational conflicts, and proactively recommends solutions.
• Provides comprehensive executive-level administrative support, including managing the Dean's calendar, correspondence, appointments, and document preparation, distribution, and management.
• Responds to emails, inquiries, and appointment requests on behalf of the Dean as appropriate.
• Maintains an annual calendar of required processes, reports, deadlines, and institutional activities to ensure proactive completion of college and university obligations.
• Organizes and maintains information related to sensitive and confidential projects while exercising the highest level of discretion and confidentiality.
• Captures key information, decisions, and action items from meetings and collaborates with the Dean to ensure timely completion of follow-up activities.
• Provides administrative support and serves as a resource to the Dean and senior leadership team as needed.

• Drafts, edits, and coordinates executive correspondence, reports, presentations, speeches, and official communications on behalf of the Dean.
• Ensures consistent, professional, and timely communication with internal and external stakeholders.
• Serves as a primary point of contact for faculty, staff, students, university leadership, healthcare partners, advisory board members, donors, alumni, and community stakeholders.
• Acts as a liaison between university, college, and administrative departments, industry partners, healthcare organizations, and external constituents as directed by the Dean.
• Collaborates with Marketing and Communications, Development, and other departments on formal and informal communications for faculty, staff, students, and external audiences.
• Represents the Dean's Office in interactions requiring professionalism, sound judgment, diplomacy, and discretion.

• Supports activities related to the Faculty Association, Leadership Council, and other governance groups, including scheduling meetings, preparing materials, and recording and distributing meeting minutes.
• Coordinates activities for standing committees and ad hoc committees, including TIP, RIA, Sabbatical, CPE, and other faculty committees.
• Develops and maintains annual and semester-based committee schedules to ensure timely planning and execution of governance activities.
• Coordinates and oversees faculty and staff elections, surveys, and related communications.
• Attends meetings and training sessions sponsored by Faculty Excellence and other university departments as appropriate.
• Coordinates activities and communications among the Dean's senior leadership team and monitors action items resulting from leadership meetings and strategic planning initiatives.

• Coordinates data collection, reporting, and submissions required for institutional policies, accreditation standards, and university reporting requirements.
• Supports administrative processes related to nursing accreditation, regulatory reporting, faculty affairs, and professional standards.
• Ensures compliance with reporting and audit standards from Academic Affairs, Faculty Excellence, accrediting agencies, regulatory bodies, and other university departments.
• Maintains confidential records related to faculty…