Facilities Supply Clerk

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Full Time Orlando, FL, US

3 days ago Requisition

The Facilities supply clerk plays a key role in supporting the daily operations of the Facilities Department by managing contractor scheduling, coordinating onsite work, and overseeing supply purchasing. This position works directly for the Senior Manager of Facilities and in close coordination with the Lead Facility Technician to ensure maintenance, repairs, and projects are efficiently planned, communicated, and executed with minimal disruption to operations.

• Coordinate and schedule contractors, service providers, and vendors for maintenance, repairs, inspections, and special projects
• Processpurchaserequestsandmaintaininventoryoffacilitiessupplies,tools,and consumables
• Trackandordermaterials,supplies,andpartstosupportdailyoperationsandplanned work
• Reconcilemonthlypurchasingcardtransactionsandreceiptsinaccordancewith organizational policies
• Assistwithbudgettracking,cost coding,anddataentryintofinancialsystems
• Maintainworkorderdocumentation,logs,and reports
• Supportclericaltasksincludingfiling,scanning,document control,and departmental correspondence
• Assistwithinvoiceprocessingandverificationofcompletedworkpriortopayment
• Safely operates OSC vehicle when picking up supplies offsite
• Maintains a valid Florida driver's license and acceptable driving record as stipulated by OSC’s insurance carrier
• Performs other related duties as assigned.

• Education:Highschooldiplomaorequivalent
• Experience &
  
  Certifications:
  
  2 years experience with purchasing and reconciliation

• Experience scheduling contractors or coordinating facility-related work
• Demonstratedexperiencewithpurchasingcardreconciliationandfinancialtracking
• Strongorganizationalandcommunicationskills
• Proficiency with Microsoft Office

• Ability to remain in a stationary position.
• Movesthroughoutthemuseum.
• Ascends/descendsstairsthroughoutthemuseum.
• Observesandreactstotheneedsofguests,staff,volunteers,andcommunitypartners.
• Communicates and exchanges accurate information with guests, staff, volunteers, and communitypartnersinavarietyofformatsincludingin-person,electronically,andover the phone.
• Operatesacomputerand/orofficeequipmentefficientlyandaccurately.
• Closevision,distance vision,color vision,peripheral vision,depthperceptionandthe ability to focus.
• Understandanddistinguishspeechandothersounds(machinery,alarms,equipment).
• Manipulatesandmovescomponentsweighingupto
  25pounds,includingthosethatmay be low to the ground or above eye level.
• Rarely works inoutdoorenvironments.
• Frequentlyworksinindoorenvironments.
• Copingwithdemandsand stressesassociatedwithjobandworkenvironment.
• Kneeling,crouching,stooping,and crawling
  -Rarely
• Up to 25 pounds

• This position is full time and primarily Monday – Friday 8am – 4:30pm
• Travel throughout the Central Florida area will be required to pick up supplies.
• Hours canvarybased ontheneedsoftheorganization.
• Travel throughout the Central Florida area will be required to pick up supplies and program materials.

This position is required to be onsite 100% of the time.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.