Administrative Office Assistant​/Office Services

Description

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024, 2025, and 2026 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

We are seeking a highly organized and proactive Office Assistant to join our Attorney Support Services team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

• Conducts mailroom operations, opens, sorts, and scans incoming mail and packages for distribution in the absence of the receptionist.
• Prepares copying, scanning, and printing jobs as requested.
• Processes daily outgoing U.S. mail and interoffice Fed Ex packages and delivers to the appropriate locations.
• Coordinates mid-level IT support for the Office, including handling assignments and return of Firm IT equipment.
• Orders office supplies, business cards, and maintains an appropriate level of inventory.
• Handles annual supply and furniture inventory and maintains IT equipment spreadsheet.
• Coordinates service for Copiers and Printers and replaces Toner as necessary.
• Re-stocks and shelves photocopy paper and fills and printers and copiers with paper daily.
• Maintains and restocks the break room and Coffee Station daily.
• Assist in the maintenance of the file room.
• Assist with remote storage file requests and returns.
• Occasional runs as needed.
• Maintain supplies in Visiting Attorney Offices and keep offices clean and neat.
• Save certified return receipts and signatures for litigation matters.

• Assist Office Manager with various office projects.
• Assist CA/DA with seminar and workshop preparation as needed.
• Assist with daily attendance email.
• Assist with UKG review.
• Assists with review of office operation invoices and enters them for payment.
• Assist with Vendor invoice processing as needed.

• Offer and serve beverages to clients and attorneys in the conference room(s).
• Place and pick up food orders for meetings in the absence of the receptionist.
• Set-up and clean-up of conference room(s), lounge, or other rooms used for meetings or gatherings.
• Ensure all meetings are set up with the necessary IT equipment, laptop, etc.
• Ensure meetings are set up with snacks, breakfast, lunch, and/or dinner as requested – including beverages, utensils, etc.
• Assist Office Manager with coordinating all office events (i.e., staff luncheons, fundraisers, holiday parties, etc.); catering; rentals and logistics.

Must have a high school diploma, some secretarial training, and at least three (3) years of administrative office experience. Position requires secretarial skills, including keyboarding proficiency, proficiency with personal computers and word-processing and spreadsheet software, the ability to organize files and workflow, and a proficient command of the English language. Must be able to communicate well verbally and in writing, be reliable, extremely organized, and have the ability to get along well with co-workers.

Must have…