Administrative Assistant

About This Role

Our Montessori School s seeking a friendly, organized, and detail-oriented

Administrative Assistant to join our small, close-knit team. We are a small private school that values child-centric education, guided by the principles and philosophy of Maria Montessori. We aim to provide a hands-on learning environment that offers memorable experiences for children aged 3 to 12 years old. This is a great opportunity for someone who enjoys wearing multiple hats and being part of a warm, child-centered environment.

Responsibilities:

• Manage day-to-day office and administrative tasks
• Answer phone calls and greet/communicate with parents (English and Spanish preferred)
• Handle basic bookkeeping and record-keeping
• Update and maintain the school website
• Manage and update social media accounts
• Provide occasional support in classrooms or with children as needed
• General support to help keep school operations running smoothly

• Strong communication and organizational skills
• Bilingual (English/Spanish) strongly preferred
• Familiarity with website platforms (e.g., Wix, Squarespace, Word Press) and social media a plus
• Flexible, reliable, and enjoys working with children
• Prior experience in an office, school, or childcare setting is a plus but not required

What We Offer:

• A supportive, family-like work environment
• [Hours/schedule — e.g., part-time/full-time]
• [Compensation range, if you'd like to include it]

Want me to tweak the tone (more casual vs. more formal), add specific hours/pay, or turn this into a flyer-style document (PDF or Word file) you could print or post?

What You ll Do

Responsibilities:

• Manage day-to-day office and administrative tasks
• Answer phone calls and greet/communicate with parents (English fluent and bilingual in Spanish is a plus)
• Handle basic bookkeeping, student attendance, and basic administrative record-keeping
• Update and maintain the school website, knowledge or experience with Wordpress is preferred.
• Manage and update private social media accounts
• Provide occasional support in classrooms or with children as needed
• General support to help keep school operations running smoothly
• Planning Special school event and communicating with Parent Committees
• Ensure the safety and well-being of all students at all times
• Communicate respectfully and professionally with children, colleagues, and families

Requirements

Qualifications:

• Strong communication and organizational skills
• Bilingual (English/Spanish) strongly preferred
• Comfortable with basic bookkeeping and computer/office software such as Microsoft Office, Pages, Numbers, Google Drive, Google Docs, Canva, etc.
• Familiarity with website platforms (Word Press) and social media is a plus
• Flexible, reliable, and enjoys working with children
• Prior experience in an office, school, or childcare setting is a plus but not required
• Availability to work Monday through Friday without exceptions.
• Must be flexible and team player
• Minimum age requirement: 21 years.
• Minimum of 1 year of professional experience.
• High energy.
• Ability to work well with others.
• Strong oral and written communication skills in English.
• Excellent organizational, and interpersonal skills.
• Infant/child CPR and First Aid certification.
• Must clear full background check level 2.
• Audible voice and adequate hearing and vision are required to communicate effectively and supervise the children.
• Ability to stand, walk, and move around for extended periods of time, including bending, stooping and crouching.

Nice to Have

Spanish speaker

Montessori experience

40 hours DCF training