Administrative Assistant​/Transaction Coordinator

We are looking for a responsible, Administrative Assistant/Transaction Coordinator to provide personalized secretarial and administrative support in a well-organized and timely manner. You will be the first person clients see when entering our office so it is imperative you have an upbeat, friendly and professional attitude.

Responsibilities

• Greet clients
• Act as the point of contact between the sales agents and title
• Manage all paperwork for real estate transactions, ensuring compliance and accuracy
• Work with Title to keep transaction moving smoothly
• Assist with marketing of properties
• Screen and direct phone calls and distribute correspondence
• Handle requests and inquiries appropriately
• Manage calendar, schedule meetings and appointments
• Source office supplies, stock break room
• Produce reports and presentations

Requirements and skills

• Proven work experience as an Administrative Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with latest office programs, social media and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Experience in the Real Estate Industry is a plus