Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support daily front-office operations for a wholesale distribution organization in Orlando, Florida. This long-term contract position is ideal for someone who enjoys creating a welcoming office environment, managing routine administrative tasks, and providing dependable support across multiple business functions. The role combines receptionist responsibilities, clerical coordination, and light accounting assistance, making it a strong fit for someone who is highly organized and can stay focused in a fast-paced setting.

Responsibilities:

• Manage the front desk by answering incoming calls promptly, directing inquiries appropriately, and providing courteous assistance to callers.
• Welcome guests and vendors in a courteous manner, ensuring visitors are received efficiently and directed to the correct contact.
• Sort, open, and distribute incoming mail and coordinate outgoing packages, including preparing shipping labels for corporate deliveries.
• Compile and maintain daily deposit tracking spreadsheets with accuracy and attention to detail.
• Provide administrative support to the accounting team through document filing, invoice distribution, and assistance with accounts payable voucher processing.
• Monitor inventory of office and break room supplies, place replenishment orders as needed, and keep shared spaces organized and stocked.
• Use and maintain office equipment such as copiers, computers, and postage machines to support smooth daily operations.
• Perform data entry and complete additional clerical tasks or special projects that contribute to the efficiency of the corporate office.