Maintenance Office Manager

Rosen Inn - Lake Buena Vista | Maintenance | Full Time

Posted 2 days ago

Summary:

The Maintenance Office Manager will oversee administrative operations, including timekeeping, payroll, budgeting, procurement, and internal communications. They will also manage schedules, reports, meetings, and daily office functions.

Responsibilities:

• Prepare purchase orders (POs) and maintain control of order receipts, ensuring proper organization and filing of all related documentation.
• Monitor and maintain office supply inventory levels, ensuring adequate stock and timely replenishment.
• Review and monitor negative guest reviews and create work orders when necessary to address maintenance concerns and prevent recurring guest complaints.
• Maintain accurate and up-to-date preventive maintenance records and documentation.
• Ensure all operational permits, licenses, certifications, and regulatory compliance documents remain current.
• Coordinate and maintain records of required inspections and preventive maintenance for life safety and operational systems, including elevators, kitchen exhaust hoods, fire pumps, hydrants, and other related equipment.
• Keep accurate records of timekeeping for Maintenance associates.
• Maintain the monthly budget and process payroll.
• Prepare weekly schedules, daily energy reports, and A/C schedule.
• Request PO's, purchase requisitions, and process orders.
• Responsible for processing invoices and coordinating with the Finance Department.
• Track vacation requests and days off.
• Manage daily office operations and handle incoming communications via telephone and radio.
• Coordinate meetings and informational postings.
• Comply with the company's drug-free and tobacco/nicotine-free policy.
• All other duties as assigned.

Experience/

Qualifications:

• Experience in office management, hospitality, and fast-paced environments required.
• Work experience with engineering and maintenance is a plus.
• Candidate will have to pass a grammar/typing test.
• Ability to lift to 25 lbs. consistently and 50 lbs. infrequently.
• Must be able to legally work in the USA.

Education and Certification(s)/License(s):

• High School Diploma or equivalent required.

Discover Life at Rosen:

Your career is here in our diverse and friendly workplace where your individuality and ideas are valued. Our company of more than 3,000 associates thrives on teamwork and ingenuity. It is this team who makes Rosen Hotels & Resorts® in Orlando one of Florida’s most respected hospitality companies to work for.

Benefits Our Associates Enjoy:

• Affordable Health and Dental Insurance
• On-site Medical Center
• Competitive Compensation
• Holiday Pay
• Birthday Pay
• Paid Vacation and Personal Days
• Tuition Reimbursement and Higher Education Scholarships
• 401(k) Retirement Savings Plan
• Hospitality and Dining Discounts
• Access to our Family Outreach Center
• And much more

We are proud to be an equal-opportunity employer and a drug and nicotine-free workforce.