Executive Assistant

C4 Advanced Tactical Systems, LLC (CATS) is a certified Build to Print, U.S. manufacturer specializing in complex and precision products. We provide many services including manufacturing, integration/testing, environmental testing, quality assurance, and logistics services.

Our primary focus is on quality and customer satisfaction. We are ITAR compliant and welcome FMF contracts and pass-through procurement for U.S. origin products.

CATS 90,000 square foot modern facility is in Central Florida, minutes from Orlando International Airport. Our facility includes a spacious office area, five production clean rooms, high-bay area and ERP integrated warehouse.

The Executive Assistant to the President & CEO, CFO, COO, BD Director and HR Director, provides high-level administrative, strategic, and operational support. This role serves as a trusted partner, ensuring the efficient management of executive priorities, communications, and organizational initiatives. The ideal candidate is proactive, highly organized, discreet, and capable of managing multiple priorities in a fast-paced environment. The individual must possess good communication skills, a positive attitude, proactive attitude, be representative of the role, and the ability to multitask and interact with all levels.

• Support the President & CEO and CFO with all work assignments and assistant to the HR Department on a limited basis.
• Direct and manage a complex, high-volume executive calendar in alignment with strategic and operational objectives (including the "company calendar").
• Anticipate conflicts and shifting priorities to protect leadership focus and decision-making capacity.
• Track executive action items and cross-functional deliverables to ensure timely execution and accountability.

• Manage the Visits Log schedule and preparation with the CEO, COO and BDM
• Support CEO, COO and BDM visits in the company (VR's, Presentations, Calendar, Catering, Gifts).
• Lead the implementation of the branding effort in all aspects.
• Manage the company Linked In and C4
  
  ATS websites.

• Coordinate and execute board meetings, executive sessions, and leadership off sites in accordance with governance standards.
• Prepare agendas, and executive-level presentations.
• Record and maintain accurate minutes, resolutions, and follow-up documentation to support corporate governance requirements.

• Assist in administering the foreign visitor program in coordination with the Trade Compliance Office, ensuring adherence to U.S. export laws and regulatory requirements.
• Maintain strict confidentiality regarding personnel, financial, contractual, and strategic information.
• Support adherence to internal policies, audit standards, and regulatory frameworks.

• Serve as primary liaison for executive leadership, managing access and ensuring appropriate communication flow with internal and external stakeholders.
• Draft and review executive correspondence, reports, and presentations reflecting organizational standards and compliance expectations.

• Oversee executive expense reporting, invoice processing, and credit card reconciliation in accordance with company policy.
• Monitor and administer the CONCUR expense management system to ensure compliance and reporting accuracy.
• Reconcile corporate telecommunications accounts (C4
  
  ATS and RUSDS), coordinate payroll deductions with HR, and manage the Verizon employee phone program.

• Manage complex domestic and international travel arrangements, ensuring efficiency, compliance, and cost effectiveness.

• Continuously evaluate and improve administrative procedures to enhance operational efficiency and internal controls.

• 5 years of related experience in a manufacturing environment preferred.
• 1-5 years' experience supporting C-level executives, preferably in a corporate setting.
• Proficiency in Microsoft Office programs:
  Word, Excel, PowerPoint.

• Knowledge of office machines and facilities maintenance support.
• Understanding of travel procedures.
• Ability to work independently with minimal supervision and in a team environment.
• Strong written and verbal communication skills, with the ability to define and communicate issues clearly and concisely.
• High attention to detail and focus.
• Must be authorized to work in the U.S. and eligible to obtain a passport.

• Professional office setting.
• Reasonable accommodations may be made for individuals with disabilities.
• 9/80 work schedule as assigned by the manager.
• Full benefits package, including medical, dental, vision, STD, LTD, GTL, 401(k), holidays, vacation, and paid time off for eligible employees.

C4 Advanced Tactical Systems, LLC. is an Equal Opportunity/Affirmative…