Graduate Admission Coordinator II

Overview

Graduate Admission Coordinator II at University of Central Florida
- College of Medicine (Burnett School of Biomedical Sciences). The role provides administrative and procedural support for the BSBS Graduate Programs (PhD Biomedical Sciences, MD/PhD Biomedical Science Track, MS Biotechnology, MS Biomedical Sciences
- Cancer Biology Track, Infectious Disease Track, Neuroscience Track, Metabolic & Cardiovascular Track, Integrated Medical Science Track). Responsible for assisting in graduate student recruiting, admissions processing, registration, coordinating orientation activities, and updating students' records.

• Provide customer service and manage communications (email, phone, in-person) with prospective and current students, faculty, and staff to support application processing (documents, decisions, letters, etc.).
• Assist with scheduling and coordination of thesis/dissertation and capstone defenses, and manage announcements for programs, faculty, and students.
• Track capstone progress for the MS Biomedical Sciences non-thesis program and coordinate all aspects of the thesis/dissertation process, including defense scheduling, graduation review appointments, and degree certification.
• Advise students on program policies and communications.
• Serve as liaison between the College of Medicine and university partners regarding BSBS graduate admissions; participate in work groups, committees, and university activities as needed.
• Compile annual program assessment data.
• Complete required university and college trainings.
• Process and track graduate student milestones, including GTA/rotation, committee assignments, program of study reviews, exams (comprehensive, cumulative, candidacy), teaching requirements, academic integrity, CITI, IRB, research proposals, and annual PhD reviews.
• Manage graduate student enrollment, assisting with registration, permissions, schedules, and course IDs for doctoral and dissertation hours.
• Maintain graduate student records, including grade reviews, form collection, petitions, and administrative updates.
• Collaborate with 101 Biomedical Sciences Graduate Program faculty on catalog and handbook updates, and curriculum revisions in Kuali.
• Coordinate applicant data for PhD/MS admissions committees, PhD interview day activities, and new student orientation and training.
• Other duties as assigned.

Minimum Qualifications
:
Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.  for more information

Preferred Qualifications
:

• Experience with graduate student records management systems, such as Slate, People Soft, or Banner.
• Knowledge of university graduate program policies and procedures, particularly related to registration, thesis/dissertation coordination, and degree certification.
• Proficiency in managing academic data and compiling program assessments, including curriculum updates and catalog revisions.
• Demonstrated ability to coordinate graduate admissions processes, including organizing interview days, orientation activities, and liaising with admissions committees.
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

The anticipated salary range for this position is $48,722 - $59,684. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Department:
College of Medicine (COM) - Burnett School of Biomedical Sciences Dean's Office Operations

Work Schedule:

Monday
- Friday, 8:00 AM - 5:00 PM; some evenings may be required due to special events.

Type of Appointment:
Regular

Job Posting End Date:

-00-AM

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. UCF is a smoke-free campus and an E-Verify employer. If an accommodation due to a disability is needed to apply for this position, please call  or email onac. For general application or posting questions, please email talent.