Office Operations Associate

Key Responsibilities

• Door Management & Guest Hospitality: Primary point of contact for in-person visitors at the front door. Ensure all guests are welcomed warmly and conference rooms are pristine and prepared for meetings.
• Inventory & Office Stocking: Proactively track, order, and restock coffee stations, kitchen supplies, snacks, and general office inventory to maintain a fully supplied workplace.
• Notary Services: Perform notarizations for legal documents and client paperwork as needed.
• Lunch & Event Coordination: Manage end-to-end logistics for client lunches, team meals, and firm events, including vendor selection, catering orders, room setup, and cleanup.
• Mail & Logistics: Receive, sort, and distribute incoming mail and packages (UPS, Fed Ex, USPS) and process outgoing deliveries.
• Special Projects: Take ownership of ad-hoc administrative and operational projects, such as file reorganization, digital archiving, document preparation, and general office support.

• Notary Status: Active Florida Notary Public commission preferred. (If not currently commissioned, willingness to obtain licensing upon hire is required; cost of obtaining license will be reimbursed).
• Experience: Background in hospitality, customer service, retail, or entry-level office support.
• Key Traits: Strong organizational skills, high attention to detail, proactive work ethic, and a hands-on approach to keeping the physical office running smoothly.
• Schedule: Full-time, reliable on-site attendance required Monday through Friday, 8:00 AM to 5:00 PM. Punctuality and reliability are essential functions of this role.

• 100% Notary License Coverage: Complete reimbursement for all fees associated with becoming a Florida Notary Public.
• Collaborative Environment: A positive, team-oriented workplace with opportunities to build your professional skill set.
• Benefits Package: Competitive healthcare coverage (medical, dental, vision), paid time off, and paid parental leave per firm policy.