Office Manager​/Executive Assistant

Title:

Front Desk/Office Coordinator

Location:

Orlando,FL

Employment Type:

Full-Time Work Status:
Non-Exempt

Reports To:

Executive Assistant Company Overview

Acoustiisaleadingproviderofdrywallandacousticalceilingsolutions,specializinginhigh-qualityconstructionservicesforcommercialandresidentialprojects.

Withcloseto
80yearsofexperience,wehavebuiltareputationforexcellence,safety,and innovation.

Oursuccessisdrivenbyatalentedanddedicatedteamthatcollaboratestodeliverexceptionalresultsoneveryproject.

The Front Desk /Office Coordinatoristhefirstpointofcontactforvisitors,clients,vendors,andteammembers,providingexceptionaladministrativesupporttoensuresmoothofficeoperations.

Thisrolehelpsmaintainaprofessional,organized,andwelcomingofficeenvironmentwhilesupportingmultipleprojectteams.

• Bethefirstpointofcontactbygreetingandassistingvisitors,clients,vendors,andemployeesinacourteousandprofessionalmanner
• Answer,screen,androuteincomingphonecalls,emails,andgeneralinquiriesefficientlyandprofessionally
• Prepare correspondence,reports,andinternalcommunications,andsupportadministrativeoperationsthroughdataentry,documentcreation,filing,andrecordsmanagement
• Ensureaccuratecalendarmanagement,efficientmeetingroomscheduling,andanorganizedfrontdeskenvironment
• Manageofficesupplyinventoryandcoordinateessentialadministrativelogistics
• Receive,sort,anddistributeincomingmailandpackages,andmanageoutgoingcorrespondence
• Maintainstrictconfidentialitywhenhandlingemployee,candidate,andcompany information
• Collaborate cross-functionallywithvariousprojectteamssuchasaccounting,legal,andleadershiptosupportbusinessoperations
• Assistinmaintainingcompliancewithcompanypolicies,safety protocols,andofficestandard
• Identifyandrecommendopportunitiestoimprovefront-officeandadministrativeprocesses.

Tosucceedinthisrole,youshouldhave:

• High Schooldiplomaorequivalentrequired;
  
  Associate’sdegreepreferred
• 1-3yearsofexperienceinareceptionistorfrontofficerole(professionalservicesorofficeenvironmentpreferred)
• Strongcustomerserviceandinterpersonalskillswithaprofessionaldemeanor
• Proficiency in Microsoft Office (Outlook,Word,Excel) andbasicofficetechnology
• Excellentorganizationalskillsandattentiontodetail
• Abilitytomanagemultipleprioritiesinafast-paced environment
• Clearverbalandwrittencommunicationskills

AtAcousti,weoffermorethanjustajob;weprovideopportunitiesforgrowthanddevelopmentinacollaborative,supportive environment.

Asavaluedmemberofourteam,you’llenjoy:

• Competitive Compensation:Basedonexperience
• Comprehensive Benefits Package :Health,dental,andvisionplans
• Retirement Savings:401(k) withcompanymatch
• Insurance Coverage:Company-paidlifeandlong-term disability
• Supplemental Insurance Options

• Learning&Development:Trainingopportunitiesandcareerdevelopmentsupport
• Company Events:Team-buildingandsocialevents
• Referral Program:Earnrewardsbyreferringqualifiedcandidates
• Employee Assistance Program (EAP):Supportforpersonalandprofessionalchallenges

Thisjobdescriptionisnotanexhaustivelistofallfunctionsthattheemployeemayberequiredtoperform,andtheemployeemayberequiredtoperformadditionalfunctions.

Acousti Engineeringreservestherighttorevisethejobdescriptionatanytimeandtoassignadditionaldutiesandresponsibilitiesasneeded.

Employment with Acousti Engineeringisat -will.

Theemployeemustbeabletoperformtheessentialfunctionsofthepositionsatisfactorilyand,if requested,reasonableaccommodationsmaybemadetoenablequalifiedindividualswithdisabilitiestoperformessentialfunctionsoftheirjob,absentunduehardship.

Acousti Engineeringisan Equal Opportunity Employeranddoesnotdiscriminateagainstanyemployeeorapplicantforemploymentbecauseofrace ,color,sex,age,national origin,religion,sexual orientation,compensation inquiries,discussionsor disclosures,genderidentityand/or expression,statusasaveteran,andbasisofdisabilityoranyotherfederal,stateorlocalprotectedclass.(41

CFR§§60-1.4(a),60-300.5(a) and
60-741.5(a))