Admin Specialist III; Orlando

Build the Future Join a team that keeps essential operations running smoothly. As an Administrative Specialist III, you’ll play a critical role in supporting leaders, coordinating workflows, and ensuring compliance processes are executed accurately and efficiently.

Title:

Admin Specialist III (Orlando)

Company:
Peoples Gas System

State and City:
Florida
- Orlando

Shift: 8 Hr. X 5 Days

Build the Future Join a team that keeps essential operations running smoothly. As an Administrative Specialist III, you’ll play a critical role in supporting leaders, coordinating workflows, and ensuring compliance processes are executed accurately and efficiently.

In this role, you’ll provide advanced administrative support, serve as a trusted resource for internal teams, and help manage key business processes.

• Serve as a primary administrative point of contact for internal teams and external stakeholders
• Handle non-routine inquiries and problem resolution with sound judgment
• Draft, edit, and manage business correspondence, reports, and presentations
• Coordinate workflows and activities across departments to ensure smooth operations
• Maintain and organize confidential records, files, and documentation systems
• Support budget tracking, forecasting, and variance analysis
• Compile and analyze data to support reports, presentations, and operational decisions
• Track and manage compliance activities, inspections, and regulatory requirements
• Assist with training new team members and provide guidance to junior staff
• Support special projects and provide backup support for operational functions as needed

• You proactively manage priorities and keep multiple workflows moving efficiently
• Leaders trust you to deliver accurate, timely, and organized support
• You identify opportunities to improve processes and streamline administrative tasks
• Data and reports you produce are clear, accurate, and actionable
• Compliance activities are completed on time and properly documented
• You collaborate effectively across teams and support a positive work environment

We’re looking for a detail-oriented professional who thrives in a fast-paced environment and enjoys balancing multiple responsibilities while maintaining a high level of accuracy and professionalism.

• High School Diploma or GED
• 4+ years of administrative support experience (or 2+ years in a progressive internal administrative role)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience using email systems and digital communication tools
• Strong ability to analyze data, create reports, and support presentations
• Proven ability to manage confidential information with discretion
• Experience working in a fast-paced, multi-tasking environment
• Strong written and verbal communication skills
• Ability to prioritize work, solve problems, and operate independently

• Associate’s Degree from an accredited college
• Experience in a utility, energy, or regulated industry environment
• Familiarity with systems such as CIS/CRM, GIS, or operational software tools
• Knowledge of budgeting processes and administrative procedures

• Advanced data analysis and reporting skills
• Strong organizational and records management abilities
• Excellent customer service and stakeholder communication skills
• Ability to interpret policies and make sound decisions independently
• Experience supporting compliance tracking or regulatory processes
• Strong attention to detail and accuracy
• Ability to collaborate effectively across all levels of the organization

• Primarily office-based work with occasional field or operational exposure
• Opportunities to contribute to projects, process improvements, and cross-functional initiatives
• A role that combines administration, analytics, and operational support
• Participation in business continuity and emergency response efforts when needed
• Pre-employment screening including background check and drug screening

You’ll have the opportunity to lead meaningful change, elevate the employee experience, and build a workforce ready for the future all while working with a collaborative leadership team committed to excellence.

The successful applicant will be required to take a pre-employment drug screening, as well as a background check (including education, employment, criminal and motor vehicle) will also be conducted as part of the pre-employment screening. A physical may be conducted if required for the role.

#Admin #Office Manager #administrative support #reporting #administration #administrative #ORL #Orlando #Orlandojobs #Orlandogigs #CentralFL #Cen #tralFLjobs #ORLjobs #Orlando Admin #Energy Admin #Energy Admin Roles  #Energy Adminjobs #NGadmin #Natural Gas Admin  #Natural Gas #FLJobs #Florida Jobs #Florida Admin #FLAdmin