CEI Field Secretary​/Assistant Contract Support Specialist

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be h accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is currently seeking to hire an CEI Secretary / Assistant Contract Support Specialist to join our team and provide essential support for multiple transportation and infrastructure projects in the Orlando, FL area. In this role, the selected candidate will assist with a wide range of contract administration and project documentation tasks, including reviewing contractor submittals, preparing and maintaining project records, and monitoring compliance with FDOT standards.

• Provides administrative and clerical support to help Project Managers and Senior Project Engineers stay focused on project needs
• Assists Project Managers with day-to-day office and project duties, including:
• Invoicing and payment tracking
• Progress meetings
• Monthly and final estimates
• EEO compliance
• Construction contract changes
• Data uploads
• Submittal tracking
• Staff certifications and documentation
• Supports project-specific tasks under the direction of the Senior Project Engineer and Project Management team
• Maintains project files, directories, and documentation throughout all phases of the project
• Organizes and maintains original documents, revisions, and reproduced documents for easy access and retrieval
• Develops and maintains project-specific filing and document control procedures.
• Uploads and manages project documentation within electronic document management systems (EDMS)
• Records, organizes, and maintains project photographs and related documentation
• Performs routine administrative and project support tasks with general supervision
• Works with project, technical, and professional staff to complete assigned tasks and meet project requirements

• High School Diploma plus 2 years of related experience, or demonstrated equivalency of experience and/or education

• Two (2) years of secretarial and/or clerical experience
• Experienced with standard word processing and data management software
• CTQP Final Estimates Level I

• Sponsorship for US employment authorization is not available now or in the future for this position
• Relocation is not provided for this position

To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

Offered rate of compensation will be based on individual education, qualifications, experience, and work location. The range for this position is $25.75 to $44.95.

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,…