Parramore Preschool Administrative Coordinator

Description

Summary:

The Rosen Parramore Preschool Administrative Coordinator serves as the primary front office representative and administrative support professional for the preschool. This role is responsible for maintaining accurate student records, supporting enrollment and registration processes, ensuring compliance with auditing requirements, managing parent communication platforms, and overseeing daily front desk operations. The ideal candidate is highly organized, customer-focused, detail-oriented, and able to effectively support families, staff, and school leadership in a fast-paced educational environment.

Summary:

The Rosen Parramore Preschool Administrative Coordinator serves as the primary front office representative and administrative support professional for the preschool. This role is responsible for maintaining accurate student records, supporting enrollment and registration processes, ensuring compliance with auditing requirements, managing parent communication platforms, and overseeing daily front desk operations. The ideal candidate is highly organized, customer-focused, detail-oriented, and able to effectively support families, staff, and school leadership in a fast-paced educational environment.

• Maintain accurate student records, enrollment documentation, registrations, and cumulative student files.
• Manage and update student information within Tangelo and other designated student information systems.
• Conduct quarterly audits of Tangelo, PS8, Department of Children and Families (DCF) records, and school files to ensure compliance and accuracy.
• Monitor and maintain attendance records, absence logs, and sign-in/sign-out documentation.
• Ensure student files meet all state, licensing, and organizational requirements.

• Maintain accurate student records, enrollment documentation, registrations, and cumulative student files.
• Manage and update student information within Tangelo and other designated student information systems.
• Conduct quarterly audits of Tangelo, PS8, Department of Children and Families (DCF) records, and school files to ensure compliance and accuracy.
• Monitor and maintain attendance records, absence logs, and sign-in/sign-out documentation.
• Ensure student files meet all state, licensing, and organizational requirements.

• Oversee daily front desk operations and serve as the first point of contact for families, visitors, and staff.
• Provide professional, courteous, and efficient customer service to parents, prospective families, and community members.
• Support school leadership with administrative tasks and operational needs.
• Monitor lobby procedures, visitor protocols, and facility standards to maintain a safe and welcoming environment.
• Manage office supply inventory and coordinate supply and Ricoh equipment orders as needed.

• Coordinate orientation scheduling for new families and assist with onboarding processes.
• Follow up with prospective families regarding enrollment opportunities and school programs.
• Serve as a liaison between families and school administration, ensuring excellent communication and support.
• Respond to inquiries and provide information regarding school policies, procedures, and programs.

• Manage and maintain the Procare Engagement App.
• Send notifications, upload documents, and support parent account setup and classroom linkage.
• Ensure accuracy and completeness of data entered into the Procare system.
• Conduct audits of Procare account data and records.
• Facilitate effective communication between families and the preschool through the Procare platform.

• Manage Raptor visitor management systems and visitor check-in procedures.
• Ensure compliance with all school safety, security, and visitor management protocols.
• Support emergency preparedness procedures and maintain related documentation.
• Comply with the company's drug-free and tobacco/nicotine-free policy.
• All other duties as assigned.

• Minimum of 2 years of administrative, office management, customer service, or front desk experience required.
• Experience in childcare, preschool, early childhood education, or educational settings preferred.
• Experience maintaining confidential records and managing student information systems preferred.
• Prior experience working with Procare or similar educational software platforms is highly desirable.
• Strong…