Buyer, Business

Company Description

Westgate Resorts is the largest privately held timeshare company in the world
, with 60+ resorts in top destinations like Orlando, Las Vegas, Gatlinburg, Park City, and Myrtle Beach. Recognized by U.S. News & World Report as one of Best Companies to Work For
, we’re committed to creating a supportive, rewarding workplace where our 9,000 Team Members can grow and thrive. Since 1982, we’ve delivered unforgettable vacations through exceptional service, innovation, and community engagement.
With the recent addition of VI Resorts by Westgate, our footprint now includes the Pacific Northwest, Hawaii, Canada, and Mexico
. Join us and be part of a team that values passion, integrity, and excellence, where your work helps create memories that last a lifetime.

The general purpose of the job is to provide for the material and services requirements for Resorts Operations, Development, and certain Corporate Departments for CFI/Westgate Resorts.

The specific purpose of this job is to provide the material and services requirements related to mechanical and electrical systems for facilities maintenance sourcing and purchasing team. The systems supported by the team include elevators, boilers laundry, water treatment, HVAC-R, plumbing, lighting, roofing, and fitness equipment, to name a few.

The goals of the buyer include optimization of assurance of supply and services, quality, service levels, and total lifecycle cost.

The primary stakeholders of this buyer are the Vice President of Resorts Engineering, Directors of Engineering and their teams at each resort, and Maintenance teams at the Corporate laundry and Corporate offices.

• understand the market and supply base of qualified suppliers that can provide certain goods and services,
• proactively engage your stakeholders to understand their business requirements,
• as requirements arise, confirm a complete scope of work is documented by site engineer, as appropriate,
• plan and gain buy-in for a suitable sourcing strategy which may include utilizing an existing master services agreement or, most likely, competitively bidding analyzing options, negotiating, awarding, contracting, and administering purchase orders and contracts

• Create a price justification
• Resolve invoice issues
• Ensure that our customers have received their items in accordance with the purchase order or contract
• Review and re-write counter-offered terms and conditions; obtain Directors approval prior to awarding PO if CFI Standard Terms and Conditions have been altered.
• Closely monitor supplier performance and document any performance issues for the Departments Supplier Rating Program.
• Confirm the purchase order/contract has been satisfactorily completed prior to payment of invoices
• Issue cure performance, work notices; terminate agreements in accordance with Purchasing Policies and Procedures.
• Act as a backup for other buyers
• Notify management prior to placing an order for items that are not normally purchased by a property
• Obtain the necessary resort/requestor approval for change orders to Purchase Orders, Basic Ordering Agreements, or Blanket agreements; document the file accordingly
• Document the purchase files in accordance with Purchasing Policies and Procedures; document all contacts and commitments made by CFI and Suppliers.
• Track and Report Monthly Cost Savings
• Keep reports that are required by Management updated
• Create a personal development plan

• 2-5 years of experience buying in hospitality facilities engineering and maintenance or related professional area with an industry-recognized purchasing certification
• technical training in HVAC-R/Electrical/Plumbing, 2-year degree in Building and Construction, Engineering, Mechanics, or related major with an industry-recognized purchasing certification; or 4 years of experience in facilities engineering and maintenance or related professional area; technical training in HVAC-R/Electrical/Plumbing
• Must use sound business judgment in all decisions
• Strong computer Skills; must be able to learn automated purchasing systems such as Oracle Cloud (Fusion), e-sourcing tools, and project management software
• Strong Organizational and Leadership Skills
• Strong negotiation skills
• Attention to detail
• Strong verbal and written communication skills is necessary
• Must be a self-motivator
• Must take responsibility for providing superior Purchasing support to assigned properties
• Must be able to work under tight deadlines and stressful conditions
• Must be a team player
• Must be highly proficient in demand and bid analysis using Excel.
• Must be able to support field teams in multiple states and time zones.
• Must provide speedy response and support
• Be highly competent in negotiation planning and execution, working well with internal teams to arrange roles for various team members
• Must be able to plan and lead effective meetings

Bachelor degree from four-year college or university; or 2-5 years related experience and/or…