Purchasing and Procurement Specialist

About Us

We design, build, operate, and maintain commercial heating, ventilation and air conditioning systems that help clients acheive healthy, productive, and efficient working environments.

Job Summary

MSI is a full service HVACR contractor offering an array of energy efficient air-conditioning services from concept to completion, maintenance to repair and everything in between. With more than 50 years of service under our belt, MSI continues to be recognized for our visionary leadership and superior craftsmanship in the design and installation of energy-efficient cooling systems.

MSI seeks talented performers and offers a challenging and rewarding work environment that emphasizes teamwork, results, and most importantly honesty and integrity. We value our employees and are committed to attracting highly skilled, talented individuals to join our strong, family oriented workforce and to help us build on our success.

We are a Drug Free Workplace and an Equal Opportunity Employer.

Job Title:

Purchasing and Procurement Specialist

Department:
Purchasing / Operations

FLSA Status:
Exempt

Reports to:

CFO

Coordinates With:
All

Salary:
Commensurate with experience + Benefits

JOB SUMMARY:

MSI seeks a Purchasing and Procurement Specialist to be responsible for sourcing materials, equipment, and services to support all operations while continuously improving purchasing processes, vendor performance, and cost controls. This role requires a minimum of five (5) years of purchasing experience, with a strong preference for candidates with construction and/or HVAC industry knowledge. The ideal candidate is proactive, analytical, and experienced in driving efficiencies, standardization, and best practices across purchasing functions.

Essential Duties & Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

* Procure materials, equipment, and services in a timely, cost-effective manner while ensuring quality and compliance with company standards.

* Develop, implement, and continuously improve purchasing processes, workflows, and controls to increase efficiency, accuracy, and cost savings.

* Analyze purchasing data to identify trends, cost reduction opportunities, vendor performance issues, and process gaps; recommend and implement improvements.

* Establish and maintain strong relationships with suppliers, manufacturers, and subcontractors; negotiate pricing, terms, lead times, and service agreements.

* Collaborate closely with Managers, Operations, Accounting, and Field teams to forecast material needs and resolve supply chain issues.

* Standardize materials, equipment, and vendors where feasible to support consistency, efficiency, and cost control.

* Review and approve purchase orders for accuracy, pricing, and compliance with contracts and budgets.

* Monitor inventory levels and coordinate with stakeholders to prevent shortages, overstocking, or project delays.

* Ensure purchasing activities comply with internal policies, safety standards, and applicable regulations.

* Support vendor onboarding, performance evaluations, and corrective actions as needed.

* Assist with audits, documentation, and reporting related to purchasing activities.

* Serve as a purchasing resource and support best practices across the organization.

* Perform other duties as assigned to support operational and business objectives.

Qualifications

QUALIFICATIONS

Education & Experience:

* Minimum of 5 years of purchasing experience, preferably in construction and/or HVAC.

Knowledge, Skills, and Abilities:

* Strong understanding of construction and HVAC materials, equipment, and supply chains preferred.

* Demonstrated experience improving purchasing processes, systems, or workflows.

* Strong negotiation, analytical, and problem-solving skills.

* Proficiency with purchasing systems, ERP platforms, and Microsoft Office (Excel, Word, Outlook).

* Excellent organizational skills with the ability to manage multiple priorities and deadlines.

* Strong written and verbal communication skills.

* High level of integrity, attention to detail, and commitment to company policies and procedures.

* Ability to work collaboratively across departments and with field personnel.

SAFETY…