Travel & Procurement Coordinator II

Opportunity

The Travel and Procurement Coordinator II plays a key role in managing travel and procurement tasks for the Business Center. This position serves as the primary point of contact for colleges and divisions on procurement-related activities. It monitors and processes requisitions daily through UCF systems, assists in developing solicitations for bids, participates in creating contracts, leases, and supplier agreements, acquires goods and services using assigned procurement cards, ensures accurate receipt documentation, and collaborates with Procurement Specialists to resolve issues, maintain visibility, and support end‑user communications and training.

The coordinator works independently in a complex, fast‑paced environment and ensures compliance with procurement policies and fund use guidelines.

• Initiate requisitions and support colleges/divisions with purchases; add and validate Worktags to verify appropriateness for acquisition.
• Make procurement card purchases for college/division needs.
• Act as a liaison between college/division staff, general counsel, and the vendor on the development of contractual agreements.
• Review requests for procurement policy adherence prior to entry into Workday and propose alternative solutions when requests are out of compliance.
• Initiate adds/updates to the vendor master file and obtain supplier‑provided documentation.
• Manage requisitions, purchase orders, invoice receipts, and invoice payments, and initiate RMAs with suppliers to coordinate returns.
• Verify, review, and reconcile expense and procurement card transactions to ensure compliance with university policy and regulations.
• Serve as a general resource and point of contact for travel‑related issues: receive and respond to requests, initiate spend authorization, book travel and hotel accommodations, ensure reservations comply with university policies, prepare and reconcile travel and field advances, collect receipts and travel‑expense documents, and prepare expense reports.
• Review expense reports for policy adherence; collect receipts for non‑travel card transactions and prepare reimbursements; ensure reimbursement complies with university policies and that all required permissions and documentation are included.

High School Diploma or equivalent and (2+) years of relevant experience, or a combination of relevant comparable education and experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

• Experience with Workday or other ERP systems.
• Experience in processing travel and procurement of goods and services.
• Ability to work collaboratively and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues, and cross‑functional teams.
• Experience working in higher education.

• Highly organized and detail oriented.
• Ability to work in a deadline‑driven environment.
• Strong presentation skills.
• Creative problem‑solving skills.

Applicants must submit a cover letter and resume.

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program.
• Paid time off, including annual and sick time off and paid holidays.
• Retirement savings options.
• Employee discounts, including tickets to many Orlando attractions.
• Education assistance.
• And more… For more benefits information, view the UCF Employee Benefits Guide.

Department:
College Of Sciences Finance Business Center

Work Schedule:

Monday - Friday; 8:00AM - 5:00PM

Type of Appointment:
Regular

Expected Salary: $20.29 to Negotiable

Job Posting End Date: :00 AM

Unless explicitly stated on the job posting, UCF expects an employee to reside in Florida as of the start date of employment.

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request. UCF is proud to be a smoke‑free campus and an E‑Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407‑823‑1336 or email onac.

For general application or posting questions, please email talent.