Plant Administration Assistant

Purpose

As a Plant Administration Assistant, you will create, maintain, and organize operational and sales activity records for the WWTF plant location. You will assist the Plant Operations Manager and Plant Sales Manager with timely and accurate paperwork. Your role also includes answering the company phone line, fielding customer questions, and routing and distributing calls accordingly.

• Promote safe work behaviors in accordance with HCC safety guidelines.
• Sort and file daily control sheets.
• Update branch sales board.
• Complete and submit period‑end inventory.
• Route daily and weekly operations and sales trucks and drivers.
• Track and file all daily driver logs.
• Track and file vehicle maintenance records.
• Create service packs with labels and manifests for the Sale Service Team.
• Draft list of customers that have not been serviced or potential call‑ins.
• Order office and sales supplies.
• Process plant paperwork data entry.
• Contact field personnel from branch locations.
• Become knowledgeable with field concepts, practices and procedures.
• Meet weekly processing goals.
• Answer the Customer Service phone line professionally (average 40 calls per day).
• Accurately route and distribute incoming customer calls.
• Maintain office cleanliness.
• Contact manufacturers to obtain contact names and fill out lead sheets.
• Create inbound and outbound spreadsheets for waste material.
• Input waste information from drivers into the Crystal Clean computer program.
• Maintain accurate files of inbound/outbound paperwork.
• Assist Plant Sales and Operations Managers with accurate records of plant activity.
• Adhere to corporate policies and standards (environmental, regulatory, HR, facility, equipment, operations, maintenance).
• Perform other related duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Strong communication skills, attention to detail, and initiative to complete tasks.
• Ability to interact with sales branch employees and other corporate departments.
• Ability to operate equipment such as mobile phone, scanner, computer, etc.

• Proficient use of Microsoft Office programs (Excel, Outlook, Word).

• High School diploma or equivalent required.

The anticipated hourly range for this position is $18.00–$23.00.

• Health, dental and vision insurance.
• Wellness program.
• Flexible spending accounts.
• Life insurance.
• Long‑term disability.
• Employee assistance program.
• Tuition reimbursement.

105 S Alexander Street, Plant City, FL 33563, United States

Crystal Clean LLC is an Equal Opportunity Employer and values diversity, equity, and inclusion. We encourage applications from individuals of diverse backgrounds so that we reflect the communities and customers we serve.