IT Project Coordinator

IT Project Coordinator – Orlando, FL (4 days/week onsite, Friday Remote). Duration: 6‑month contract with possible extension. Pay Range: $45‑$48 per hour on W2.

The Project Coordinator partners closely with the Lead Technical Project Manager to support delivery of one of the organization’s highest‑priority strategic initiatives. This role is responsible for coordinating day‑to‑day project execution, maintaining project documentation and financial tracking, facilitating communication across cross‑functional teams, and ensuring risks, decisions, and action items remain visible throughout the project lifecycle.

• Support the development and maintenance of integrated project plans, schedules, timelines, and Jira boards.
• Coordinate project activities across multiple work streams to ensure milestones and deliverables remain on schedule.
• Track project progress and provide regular status updates to the project team and leadership.
• Monitor cross‑functional dependencies and proactively follow up with owners to ensure commitments remain on track.
• Maintain project action logs and ensure action items are completed by agreed upon deadlines.
• Track project actuals on a monthly basis, identify variances, and surface financial or schedule risks to the Lead Technical Project Manager.
• Maintain purchase order and invoice logs, coordinating with Finance and vendors to ensure timely processing and accurate cost allocation.
• Prepare concise budget summaries, executive financial snapshots, and project dashboards for stakeholder updates.
• Support monthly and quarterly forecasting by gathering inputs from workstream leads and consolidating them into a unified project view.
• Manage accrual tracking and ensure project expenses are accurately coded across multiple cost centers.
• Facilitate communication among project team members, business stakeholders, technology partners, vendors, and leadership.
• Prepare and distribute meeting agendas, meeting notes, action items, and follow‑up communications.
• Maintain project documentation, including project plans, status reports, issue logs, risk registers, decision logs, assumptions, and key approvals.
• Prepare executive‑ready presentations, dashboards, and status summaries that clearly communicate project health, milestones, financials, and risks.
• Coordinate resources, equipment, and project logistics necessary for successful execution.
• Support resource planning and utilization tracking across project work streams.
• Coordinate onboarding activities for project team members, vendors, and partners as needed.
• Support quality assurance activities to ensure project deliverables meet established quality standards.
• Coordinate project reviews, health checks, and audits to identify opportunities for improvement.
• Monitor adherence to project governance processes and documentation standards.
• Proactively identify project risks, issues, and blockers that may impact scope, schedule, budget, or quality.
• Maintain project risk and issue logs and coordinate mitigation activities with project owners.
• Escalate significant risks and issues to the Lead Technical Project Manager in a timely manner.
• Track mitigation plans through resolution and verify completion.
• Coordinate procurement activities, purchase orders, vendor onboarding, invoice processing, and contract‑related documentation.
• Partner with Finance to support monthly close activities, forecasting, accruals, and financial reporting.
• Reconcile discrepancies across invoices, purchase orders, and budget tracking tools.
• Ensure project financial information remains accurate, complete, and audit‑ready.
• Build strong working relationships with project stakeholders across business and technology organizations.
• Serve as a liaison between stakeholders and the project team to facilitate effective communication and timely resolution of questions or concerns.
• Support executive meetings by preparing materials, coordinating logistics, and capturing key decisions and next steps.
• Participate in retrospectives and lessons‑learned sessions.
• Proactively identify opportunities to improve project processes, reporting, and team efficiency.
• Recommend and implement process…