Procurement and Contracts Manager

General Purpose

The Procurement and Contracts Manager is responsible for organization-wide oversight and administration of procurement, contracting, and grant-related activities in compliance with applicable federal, state, and local requirements. This position serves as the primary authority for planning, developing, negotiating, executing, and monitoring contracts and procurements funded fully or partially by federal awards. The role ensures procurement actions are conducted in a manner that promotes full and open competition, cost reasonableness, transparency, and accountability, and that contracts are administered to achieve intended programmatic and fiscal outcomes.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this job title. It is not necessarily descriptive of any one position in the job title. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Serves as the lead authority for all procurement and contracting activities across the organization, including RFPs, RFQs, Invitation for Bids, sole‑source justifications, and grant‑funded procurements.
• Ensures all procurement actions comply with applicable federal regulations, including but not limited to Uniform Guidance (2 CFR Part 200), state statutes, and organizational policies.
• Leads development of procurement strategies, independent cost estimates, scopes of work, evaluation criteria, and contract terms and conditions.
• Facilitates competitive procurement processes to ensure fairness, transparency, and documentation sufficient for audit and monitoring purposes.
• Conducts and documents cost and price analyses to determine cost reasonableness.
• Leads contract negotiations and execution in coordination with legal, finance, and program leadership.
• Administers contracts throughout the full lifecycle, including execution, performance monitoring, amendments, renewals, and close‑out.
• Monitors contractor performance against established deliverables, milestones, and payment schedules.
• Ensures timely receipt and review of required reports, invoices, and supporting documentation.
• Identifies compliance risks, performance deficiencies, and contract issues and implements corrective actions as necessary.
• Maintains auditable contract files in accordance with record retention requirements.
• Coordinates and manages procurement‑related components of grant applications and awards.
• Collaborates with program and finance staff to ensure grant‑funded contracts align with approved budgets and grant terms.
• Supports the CFO in developing and implementing revenue diversification initiatives consistent with funding requirements.
• Ensures all contracts and procurements are properly recorded in financial, contract management, and tracking systems.
• Maintains a centralized contract repository with standardized naming, indexing, and search protocols.
• Coordinates with the Business Intelligence function to maintain executive dashboards of active, pending, and planned procurements.
• Conducts quarterly contract and expenditure reviews with department leadership.
• Serves as the primary point of contact for vendors, contractors, and internal stakeholders regarding procurement and contract matters.
• Facilitates contract and project status meetings with department heads and vendors.
• Provides guidance and technical assistance to staff on procurement requirements and best practices.
• Manages Public Records Requests related to procurement and contracts.
• Develops and maintains standard procurement templates, tools, and procedures.
• Performs other duties as assigned that are consistent with the scope and responsibility of the position.

Work is performed under general direction with substantial independence, exercising sound judgment and discretion in procurement and contracting decisions.

May supervise others.

• Bachelor’s degree from an accredited institution in business administration, public administration, management, or a related field.
• Mini…