Travel & Expense Compliance Specialist

Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed.

Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences. The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014.

Florida Poly's deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

JOB TITLE:

Travel & Expense Compliance Specialist

This position is responsible for the day-to-day administration of Florida Polytechnic University's Purchasing Card (P-Card) Program and travel expense processes. This position serves as the primary resource for cardholders, approvers, and travelers by providing guidance on university policies, procedures, and applicable regulations while promoting compliance and exceptional customer service. Responsibilities include administering Purchasing Card accounts, reviewing expense reports and supporting documentation, monitoring compliance, coordinating cardholder onboarding and training, maintaining program records, preparing reports, and assisting with audits.

Working collaboratively with the Director of Procurement, Assistant Director of Procurement, Accounts Payable, and campus departments, this position supports the University's procurement and travel operations by ensuring transactions are accurate, compliant, and processed efficiently while contributing to continuous improvement of university business processes.

• Administer the University's Purchasing Card (P-Card) Program.
• Coordinate new cardholder onboarding, account maintenance, limit changes, card replacements, and account closures.
• Review Purchasing Card transactions and supporting documentation for policy compliance.
• Monitor reconciliation deadlines and follow up on outstanding transactions.
• Assist with Purchasing Card exception requests and documentation.
• Maintain Purchasing Card records and program documentation.
• Serve as the primary point of contact for questions from cardholders and approvers.

• Review travel expense reports for compliance with University travel policies and procedures.
• Provide guidance regarding allowable travel expenditures and required documentation.
• Assist faculty and staff with travel-related questions and expense report preparation.
• Coordinate with Accounts Payable and departments to resolve travel reimbursement issues.
• Monitor travel compliance and identify trends requiring additional guidance or training.

• Prepare Purchasing Card and travel compliance reports.
• Assist with internal and external audits by maintaining documentation and responding to audit requests.
• Identify compliance concerns and recommend corrective actions.
• Assist with policy implementation and continuous process improvement initiatives.
• Maintain accurate program records and statistical reporting.

• Provide day-to-day customer support regarding Purchasing Card and travel procedures.
• Assist the Director of Procurement with the coordination and delivery of Purchasing Card and travel training programs.
• Develop and maintain job aids, reference materials, FAQs, and training resources.
• Reinforce University policies and best practices through ongoing communication and customer support.
• Perform other duties as assigned.

• Bachelor's degree
• One (1) year of procurement, purchasing, finance, accounting, business operations, or related experience,
• One (1) year of experience providing customer service.
• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.

• Experience administering a Purchasing Card (P-Card) program.
• Experience processing travel reimbursements or expense reports.
• Experience in higher education or public sector financial operations.
• Experience with Workday or another enterprise resource…