Ground Fleet & Operations Lead

Overview Job Summary

The Ground Fleet & Operations Lead is responsible for providing operational oversight, fleet asset management, workforce coordination, and regulatory compliance support for Ground Services operations. This role oversees fleet lifecycle administration, preventative maintenance scheduling, repair coordination, EMT scheduling support, and records management, enabling Area Managers (AMs) to focus on operational leadership. Serves as a subject matter expert to promote fleet readiness, operational continuity, vendor accountability, and continuous audit compliance.

This is a fleet and operations coordination position that will require EMS knowledge and credentials to effectively support Ground Services operations but does not itself perform EMT duties.

• Own and manage the preventative maintenance schedules for all assigned ground emergency vehicles, medical transport units, and associated field equipment.
• Coordinate directly with third-party service providers, mechanics, and upfitters to schedule, track, and approve maintenance and repairs, minimizing unit downtime.
• Review diagnostic data and repair estimates to ensure cost-effectiveness, quality workmanship, and strict adherence to organizational safety standards.
• Conduct routine physical inspections of assets to guarantee they are mechanically sound, safe, and configured properly for field operations.

• Maintain complete, audit-ready digital registries of vehicle titles, registrations, state permits, emissions testing, and insurance documentation.
• Track and log all maintenance records, part replacement histories, and safety certifications within the company’s fleet tracking database to establish clear vehicle lifecycle visibility.
• Ensure absolute alignment with Department of Transportation (Use the "Apply for this Job" box below). Federal Motor Carrier Safety Administration (FMCSA), and regional Emergency Medical Services (EMS) vehicle regulations.
• Audit and clear pre-trip inspection checklists completed by field crews, escalating and addressing tracking anomalies immediately.

• Work collaboratively with CE Leadership, Sales, and Clinical Leadership to provide data-driven recommendations on fleet procurement, vehicle retirement cycles, and ground transport policy development.
• Ensure all specialized on-board medical equipment is properly secured, inventoried, and tracked according to compliance profiles.
• Coordinate base maintenance activities and EMT scheduling across assigned locations, ensuring operational readiness, adequate staffing coverage, and efficient deployment of personnel and resources.
• Respond to or advise on emergency and non-emergency field vehicle failures, coordinating recovery operations and replacement asset deployment.
• Provide support for basic clinical safety parameters, ensuring field teams are properly trained on vehicle operations and safe extraction protocols.
• Other duties as assigned

• Regular scheduled attendance
• Indicate the percentage of time spent traveling: 50%

Subject to applicable laws and Air Methods' policies, regular attendance is an essential function of the position. All employees must follow Air Methods' employment practices and policies.

This position has no direct supervisory responsibilities but may coordinate operational activities and schedules across assigned locations.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In accordance with applicable laws, Air Methods will provide reasonable accommodations that do not create an undue burden so disabled employees may perform the essential functions of the position.

• High school diploma or general education degree (GED) and five to eight (5-8) years' related experience and/or training; or equivalent combination of education and experience.
• Minimum of three to five (3-5)…