Senior Design and Development Coordinator, Orlando

Cohera was born from the merger of 360 Destination Group and CSI DMC and brings together decades of destination management experience under one name. As a company that values innovation, creativity, and excellence, we pride ourselves on utilizing a unique and customized approach to deliver unforgettable events that leave our clients speechless.

We now find ourselves seeking a hospitality-oriented individual with a passion for design and events to be the next Senior Design and Development Coordinator for our Orlando office! As a member of our rockstar team, you’ll bring to life a variety of corporate events ranging from carnival-themed seminars to Latin nightclub receptions all while collaborating with professionals who are equally as passionate about creating memorable experiences as you!

• A competitive salary based on experience.
• Incentive eligibility based on individual performance.
• Health insurance coverage including medical, vision, and dental.
• Discretionary PTO for vacation and personal time, paid holidays, and paid sick leave accrued based on hours worked.
• 401(k) with employer match.
• Company-paid short term and long term disability insurance coverage.
• Company-paid $50,000 basic life insurance.
• Voluntary life insurance.
• Paid DMCP and/or CMP certification.
• Paid industry memberships.

• Collaborate with a Manager or Director in the development of proposals and pricing utilizing pre-built tariff, with the potential for customization, to meet client and program objectives.
• Support Design & Development Department in the production of client proposals by creating accurate shells and supporting documentation.
• Write and adapt creative descriptions for client-facing materials such as activities/tours, venues, and restaurants, customizing standard content when necessary.
• Maintain direct communication with Sales team throughout the proposal phase, including discovery calls, meetings, site visits, and presentations, both virtual and in-person.
• Conduct initial vendor outreach to confirm availability and collect service information aligned with proposal and contract parameters.
• Maintain holds for venues and vendors during the sales process, ensuring timely release or confirmation based on program stage.
• Participate in site inspection planning and execution when required, supporting logistics, vendor coordination, and documentation.
• Proactively manage workload and role responsibilities in order to meet deadlines and stakeholder expectations; adjust program details throughout the proposal phase to ensure alignment of scope, budget, and logistics.
• Support Design & Development with operational inputs including diagrams, vendor reconciliation, and vendor payment facilitation via Ramp for site inspections.
• Attend and contribute to turnover meetings with the Event Management and Sales teams to ensure seamless handoffs and clear program documentation.
• Position requires flexibility to work late hours and weekends as needed to meet deadlines and ensure timely project completion.
• Ensure accurate input of pricing and vendor documentation within internal tools such as ECS and proposal templates.
• Support vendor payment processing during site inspection planning using Ramp and follow company procedures for deposits, reconciliations, and Ramp expense tracking.
• Adhere to all internal financial and accounting guidelines, including documentation of vendor quotes, invoice records, and margin compliance.
• Manage individual tasks and timelines with minimal oversight, while maintaining clear communication and meeting internal service deadlines.
• Participate in turnover and operational handoff processes to ensure accurate and complete program documentation for…