Specialist IV Contract Support Specialist

At Mott Mac Donald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott Mac Donald in North America.

Mott Mac Donald is seeking an experienced Construction Contract Support Specialist to provide contract administration, documentation management, compliance monitoring, and project controls support for construction projects. The successful candidate will work closely with Project Administrators, Construction Project Managers, CEI staff, contractors, and FDOT/Municipal personnel to ensure project records, contract documentation, materials certifications, and reporting requirements are completed accurately and in compliance with FDOT, local agency procedures and specifications.

This position plays a critical role in supporting project delivery by maintaining contract records, processing documentation, assisting with pay estimates, monitoring compliance requirements, and supporting project administration activities throughout the construction lifecycle.

• Support administration of construction contracts in accordance with required specifications, procedures, manuals, and contract requirements.
• Maintain project documentation and contract records.
• Assist with contractor documentation reviews and contract compliance activities.
• Track contract modifications, supplemental agreements, and change orders.
• Support preparation and processing of monthly progress estimates.
• Coordinate with client staff, contractors, and CEI personnel regarding contract requirements and documentation.

• Maintain electronic and hard-copy project files in accordance with client requirements.
• Review and track certified payrolls, EEO documentation, DBE compliance records, and contract submittals as required.
• Monitor project documentation for completeness and accuracy.
• Assist with documentation required for contract closeout activities.
• Support records management and retention requirements.
• Verify that required project certifications and documentation are submitted timely.

• Generate project status reports and documentation logs.
• Assist with schedule tracking and contract milestone monitoring.
• Maintain documentation related to materials acceptance and testing.
• Track pay quantities and assist with quantity reconciliation.
• Support preparation of client reports and project correspondence.
• Monitor contract deliverables and support project audits.

• Coordinate with Project Administrators, Senior Inspectors, Materials personnel, and client representatives.
• Assist project teams with resolving documentation and contract administration issues.
• Support project startup, ongoing administration, and project closeout activities.
• Participate in project meetings and provide administrative and technical support as needed.

We invite applications from candidates with the following experience:

• High School Diploma or equivalent required.
• Associate's Degree in Engineering Technology, Construction Management, Civil Engineering, or related field preferred.
• Minimum 5 years of experience supporting FDOT construction…