Associate Producer

edgefactory is an Emmy® and Telly® Award‑winning full‑service creative production agency based in Orlando, Florida. For more than 20 years, we’ve partnered with Fortune 500 companies, agencies, and event professionals to create unforgettable live events, meetings, conferences, trade shows, virtual experiences, and environmental installations. Everything we do is driven by our commitment to delivering energy, emotion, and edge.

We’re looking for people who are passionate about building relationships, creating exceptional client experiences, and helping organizations bring their biggest ideas to life.

The Associate Producer plays a vital role in supporting the successful planning, coordination, and execution of live, hybrid, and virtual events. Working alongside Producers and Senior Producers, this role helps ensure every project remains organized, on schedule, and executed with exceptional attention to detail.

Associate Producers coordinate production logistics, maintain project documentation, assist with vendor and client communications, support on‑site event execution, and help keep cross‑functional teams aligned throughout the production lifecycle. This position is designed for emerging production professionals who are developing the skills necessary to independently lead projects in the future.

Successful Associate Producers are proactive, highly organized, collaborative, and eager to learn. They take ownership of assigned responsibilities while gaining the experience needed to grow into a Producer role.

• Support Producers throughout the complete production lifecycle, from kickoff through post‑event reconciliation.
• Assist in developing and maintaining project schedules, timelines, milestones, and deliverables.
• Track project action items and ensure follow‑up with internal teams.
• Maintain accurate project documentation, meeting notes, production files, and project records.
• Help identify scheduling conflicts, logistical issues, and potential project risks.

• Participate in client meetings, production calls, and planning sessions.
• Prepare meeting agendas, meeting notes, and follow‑up communications.
• Assist with client communications throughout the project lifecycle.
• Help ensure client expectations, project requirements, and deliverables are clearly documented.
• Support Producers in delivering an exceptional client experience.

• Coordinate production logistics including vendors, venues, talent, travel, shipping, and event materials.
• Create and maintain production schedules, run of shows, crew call sheets, and production documentation.
• Assist in advancing vendors and production partners before each event.
• Support creative reviews and production deliverables across internal departments.
• Coordinate project assets and information between Creative, Motion, Editing, Event Technology, and Production teams.

• Assist Producers with project budgets, estimates, purchase orders, and vendor invoices.
• Track project expenses and assist with reconciliation.
• Maintain organized project documentation and financial records.
• Support post‑event reporting and project closeout activities.

• Support on‑site production teams during live, hybrid, and virtual events.
• Assist with managing speakers, talent, vendors, crew members, and production logistics.
• Troubleshoot operational issues and escalate concerns when appropriate.
• Ensure assigned production responsibilities are completed accurately and efficiently.
• Contribute to a seamless on‑site experience for both clients and attendees.
• Collaborate closely with Producers, Senior Producers, Creative, Production, Event Technology, and external partners.
• Participate in creative brainstorming sessions and production planning meetings.
• Demonstrate initiative by identifying opportunities to improve processes and workflows.
• Continuously develop production knowledge and leadership skills in preparation for increased project ownership.

• 2+ years of experience supporting corporate meetings, live events, multimedia productions, or project management.
• Excellent…