T&I Senior Marketing Specialist

GAI seeks a skilled, highly motivated, results‑driven T&I Senior Marketing Specialist 1 to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business‑development goals in collaboration with GAI's business sector leaders, marketing, technical, and administrative staff.

Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. Excellent organizational and communication skills, performing well under deadlines, detail‑oriented, teamwork, and a positive, client‑first attitude are essential.

Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

• Participate in kick‑off meetings, proposal task scheduling, review, production, and delivery activities
• Follow through with assigned proposal tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal efforts and ensure scheduled milestones are met
• Assist in writing marketing and technical content
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI's Deltek Vantagepoint database
• Provide assistance of marketing activities to support pursuit, client, and business plan objectives, including conferences, events, sponsor ships, design award submittals, speaker proposals, brochures, service briefs, project profiles, etc.
• Assist in carrying out other programs and projects as identified

• 10+ years of related experience as a proposal specialist/coordinator; prior AEC industry experience preferred
• Associate or bachelor's degree with a focus in business, marketing, or related area

• Proficiency with Microsoft Word, Excel, Outlook, and Power Point
• Proficiency with Adobe Creative Suite
• Deltek Vantagepoint (or similar database programs) experience is a plus
• Competent proofreading and editing skills
• Excellent communication and organizational skills
• Able to document and process information quickly and accurately, with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Able to work both independently and as part of a team
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
• Able to travel to surrounding states several times throughout the year
• Must have a vehicle for local travel (required)

• Collaborates under direction and supervision of senior staff across one or more of the following areas: proposals, special projects, business development activities, data management
• Leads smaller/mid‑size proposal efforts; supports larger/more complex efforts under senior supervision
• Leads and supports special projects under direction and supervision of senior staff
• Supports business development activities, including sponsor ships, advertising, client events, conferences, etc.; leads smaller/mid‑size activities, supports larger ones under senior supervision
• Leads updating of data management systems related to assignments one is leading; may lead special data management projects under senior supervision

• Demonstrates progress in performing task management

• Assists with supervision of technical studies within assigned tasks; may serve as task manager on small to medium tasks requiring specialized technical expertise; maintains GAI's procedures and protocols; assists with identifying and scoping technical studies required for projects
• Guidance and oversight from Project Managers and task managers in specific marketing areas

• Possess effective oral and written…