Season Fulltime Scheduling Coordinator

Please note that this role is a seasonal fulltime role that has a start date in mid-August and runs through the end of the 2026-27 Orlando Magic Season.

Before we get into the specifics of the role, there are a few things we want you to know:

At the Orlando Magic, our approach is to not only learn as much about you as we can, but for you to learn about us. This is definitely a two-way street, so time with your potential new leader, teammates, and/or other departments that the role will work with is critical. It isn't just, "what are we looking for", but also, "what do we have to offer you" and "are we the right fit for you."

While every position is different, our interview process is typically a three-step process, sometimes more depending on the level and nature of the role.

What we offer you:

* Being a seasonal role, we offer 5 days of personal time off per year + 8 holidays that coincide with the NBA season. Please note that the Orlando Magic are eligible to play on Thanksgiving and Christmas day as scheduled by the league office

* A hybrid work model, casual work attire on non-game days, learning and development opportunities, Employee Resource Groups (ERGs), company sponsored events, volunteer opportunities & outings for every employee

* Culture built on Community, Innovation, Legendary and Teamwork!

A quick summary about the role:

The Scheduling Coordinator will provide administrative support for the staffing requirements of all in-arena production and audio-visual technical staff within the Broadcast Technology & Services department (BTS) across multiple venues. In coordination with the Control Room Sr Manager and Assistant Director of A/V services, the primary focus of the Scheduling Coordinator will be to staff the in-arena production and A/V support needs for all events at Kia Center (including but not limited to Orlando Magic basketball, Orlando Solar Bears hockey, Orlando Pirates in-arena football, concerts, and other hospitality events), Advent Health Training Center, Silver Spurs Arena (Osceola Magic basketball), and off-site special events as requested.

What the role will do:

* Coordinate with Control Room Senior Manager and Assistant Director of A/V Services for all full-time and part-time staffing requirements for internal and external events.

* Serve as the primary liaison for all Broadcast Technology and Services part time/event employee schedules.

* Utilize ABI or equivalent to gather monthly availability and schedule all in-arena production and A/V part-time staff for events at Kia Center (including but not limited to Orlando Magic basketball, Orlando Solar Bears hockey, Orlando Pirates in-arena football, concerts, and other hospitality events), Advent Health Training Center, Silver Spurs Arena (Osceola Magic basketball), and off-site special events as requested.

* Create crew schedules and export/edit the Event Positioning Report (crew call sheet) that provides all necessary event logistics including but not limited to pre/post-game information, strike schedules, and production timeline in advance of each game.

* Maintain and distribute event/game schedules across multiple platforms (i.e. email, shared BTS/BP Outlook calendar, excel spreadsheets, Slack, Microsoft Teams, crew workstations etc).

* Ensure all part-time employees scheduled arrive for their assigned shifts and clock-in, as well as backfill/replace positions as conflicts arise whether that be in advance or day-of event/game which may fall outside standard office hours or on weekends.

* Communicate effectively and efficiently to part-time staff, Control Room Sr. Manager and Assistant Director of A/V Services.

* Attend weekly Kia Center Event Production Meeting and update upcoming events in the shared BTS/BP Outlook calendar with all finalized schedules and event information.

* Assist Control Room Sr. Manager and Assistant Director A/V Services with special event requests and client event walk-throughs.

* Create Video Shader event notes for tracking reported equipment failures and maintenance.

* Assist the Control Room Sr. Manager in coordinating with external video production clients, such as Local and National TV affiliates,…