Production Manager

Production Manager

The Production Manager is responsible for planning, advancing, and delivering exceptional production operations for a diverse portfolio of performances, special events, and rentals across Dr. Phillips Center for the Performing Arts. This role oversees the successful execution of assigned events from pre-production through settlement, ensuring the highest standards of technical excellence, operational efficiency, financial stewardship, safety, and guest service.

Working collaboratively with artists, touring productions, clients, vendors, union and non-union crews, and internal partners, the Production Manager serves as a key operational leader responsible for translating technical and production requirements into seamless event execution. This role balances strategic planning with hands-on leadership, overseeing production logistics, crew scheduling, budgets, vendor relationships, backstage operations, and departmental administration while maintaining compliance with union agreements, OSHA standards, and organizational policies.

The ideal candidate is an experienced live entertainment professional who thrives in a fast-paced, high-volume performing arts environment and is committed to delivering exceptional service, operational excellence, and seamless event execution. They are an organized, solutions-oriented leader with strong communication skills, sound judgment, and the ability to remain calm under pressure while creating outstanding experiences for artists, clients, colleagues, and guests.

As a live entertainment venue, this position requires the flexibility to work a variable schedule, including evenings, weekends, and holidays, to support performances, events, and operational needs.

Essential Job Functions/Responsibilities:

• Work with the Director of Production in managing the general day to day and business operations of the Production Department, including colleagues, union crews, production assistants, vendors, and backstage technical crew by making decisions regarding technical matters, emergencies, safety, financial interest of the client (internally or externally), and the financial interest of the arts center.
• Exercise discretion and independent judgement when advancing performances as assigned i.e., identifying technical needs, creating crew schedules, executing all necessary logistical details, tracking budgets, etc.
• Responsible for acquiring and disseminating all necessary technical, production, and department information essential to ensure the successful execution of each assigned event. Effectively understand and communicate the client's technical needs to allow for supporting staff to execute successfully.
• Organize, plan, and execute all aspects of assigned event, including: purchase orders & check requests, ordering rental equipment, coordinating ground transportation, airline scheduling and reservations for self-presentation performers, hospitality, scheduling crew, backstage catering, piano tuning, and any other requirement for the event to be implemented smoothly and completely as required.
• Perform production and stage manager roles for shows and events at the Dr. Phillips Center and Seneff Arts Plaza.
• Organize and assist in the setup of dressing rooms and green room; and assist in the setting up of spaces for rehearsals as required.
• Follow all financial and budgetary requirements. Ensure all equipment rentals for shows are in the best interest of the center with regards to cost and quality. Follow purchasing procedures to include completion of purchase orders and coding of invoices.
• Respond to requests from Finance for any purchase or budget explanations. Maintain and distribute all Production Department invoices, client invoices, and show invoices following established arts center procedures.
• Accurately prepare all necessary correspondence and distribution of information in a clear, concise, and professional manner, including staging sheets, crew call sheets, information sheets, and settlement sheets for all events assigned. Respond to requests for information in a timely manner.
• Schedule union and non-union stage crews according to a shows' needs and the…