Central Supply​/Medical Records

Central Supply/Medical Records

Performs activities associated with the receiving, storing and of disbursing supplies.

• Receive deliveries into building, checking packing slips to purchase orders for any discrepancies.

• Organize and coordinate functions relative to receiving, storing and inventory control of the supplies utilized throughout the facility.

• Maintain the Central Supply area in an organized fashion, reviewing expiration dates and restocking routinely.

• Ensure needed supplies are delivered as ordered, in good conditions and on time.

• Restock each unit’s stock room, as well as any other indicated storage areas, according to the par levels indicated daily.

• Utilize the Tels system to respond to product needs throughout the facility, updating status continually.

• Deliver and pick-up equipment and indicated as requested or indicated on the Tels system.

• Maintain a supply requisition system to monitor product utilization and abuse.

• Implement and maintain established Facility’s departmental policies and procedures and assure compliance with requirements for regulatory agencies.

• Perform other duties as requested.

Lifting, bending, squatting, pushing and pulling.

• Prepares and maintains residents' records in an orderly, efficient manner and in accordance with accepted professional standards and practice.

• Retrieves and files record information within the resident's record in accordance with medical record order in a timely manner. These include but are not limited to lab x-ray reports, consultant's reports, etc.

• Assists in purging medical records, as needed.

• Review medical records of all discharged residents within seventy-two (72) hours of discharge to ensure that it is complete, systematically organized and readily accessible.

• Prepares records for review and/ or release of information to properly authorized individuals or agencies in accordance with Federal and State laws and in compliance with HIPAA (Health Insurance Portability Accountability Act).

• Conduct audit of closed medical records using audit tool and submit report to Director of Nursing Services or designee.

• Photocopy relevant documentation from discharged medical record and forward to new medical record of a previously discharged resident, when applicable

• Coordinating with physicians/medical personnel