HIM Specialist

Position Summary

Status:
Full-Time

Location: Role will be based Bayfront Hospital in St.Pete,FL Fully Onsite

Hours: 8am-4:30pm

Schedule: Monday
- Friday with holidays and weekends as needed

At Orlando Health, we are ordinary people with extraordinary individuality, working together to bring help, healing and hope to those we serve. By daily embodying our over 100-year legacy, we reinforce our reputation as a trusted and respected healthcare organization that delivers professional and compassionate care to our patients, families and communities. Through our award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, our 27,000+ team members serve communities that span Florida’s east to west coasts and beyond.

ORLANDO HEALTH - BENEFITS & PERKS:

• Student loan repayment, tuition reimbursement, FREE college education programs, retirement savings, paid paternity leave, fertility benefits, back up elder and childcare, pet insurance, PTO/Holidays, and more for full time and part time employees.

Forbes Recognizes Orlando Health as a Best-In-State Employer

• Forbes has named Orlando Health as one of America's Best-In-State Employers for 2024. Orlando Health is the top healthcare organization in the Metro Orlando area to make the prestigious list. "We are proud to be named once again as a best place to work," said Karen Frenier, VP (HR). "This achievement reflects our positive culture and efforts to ensure that all team members feel respected, supported and valued.

Employee-centric

• Orlando Health has been selected as one of the “Best Places to Work in Healthcare” by Modern Healthcare

The position supports day-to-day HIM operations across multiple hospitals and multiple HIM functional areas (Data Integrity, Document Imaging, Birth Registry, Deficiencies, ROI). Ensures records are accurate, complete, and timely and protects PHI per HIPAA and HITECH and policy.

Primary responsibilities:

process and route documents and images; index and scan with quality checks; basic patient and encounter validation; approved demographic and chart updates; straightforward requests (minimum necessary). Documents work and escalates discrepancies and exceptions per policy.

Essential Functions

• Maintains the integrity of the Master Patient Index (MPI) by monitoring and researching patient demographics, identifying potential duplicate patients, and reporting potential patient overlays.
• Triages, assigns and/or manages assigned chart correction cases or tasks on a routine basis and follows up with all members tasked within the case to ensure timely resolution.
• Reviews and processes externally received inbound messages from various health information exchanges to enable and support patient care in the electronic medical record.
• Ability to gain additional knowledge and skills about the functions of the department.

• Prep, scan/import, and index patient documents in the document management system ensuring proper document type, patient encounter, account, invoice, guarantor, and other indices follow indexing guidelines/requirements.
• Perform basic quality checks to ensure documents are clear, accurate, and properly filed.
• Demonstrates clear understanding of all applications utilized to perform core work, processes, and workflows understanding how documents are generated, received, stored, organized, transferred, and managed between all systems/applications.

• Collect all data elements mandated by state regulations and required for accurate birth certificate preparation.
• Update baby’s name given by parent(s)/legal guardian(s) in the Comprehensive Health Record within a timely manner.
• Visit/calls parents to review and…