Talent Acquisition Coordinator

Overview

Location: Orlando, FL

Job Type: Contract W2

Schedule: Standard | Full-Time (40 hrs/week) | Monday-Friday onsite for the first 90 days, then evaluated for hybrid (one remote day per week)

Expected Duration: 1 year

Position: Talent Acquisition Coordinator

• Provide diverse administrative support to the designated HR area

• Coordinate HR-related activities and events for designated departments

• Assist assigned departments with HR programs and procedures

• Ensure documentation is received and distributed in compliance with HR policies and record-keeping guidelines

• Recommend process improvements for HR operations

• Partner with Talent Acquisition Specialists and Diversity Specialists to coordinate recruiting events and interview schedules (in-person and phone)

• Input and maintain Talent Acquisition files and documentation

• Maintain and update Talent Acquisition forms (conflict of interest, offer letters, etc.)

• Schedule and monitor assessments, new hire physicals, and drug screens

• Ensure all new hire paperwork and checklists are completed and accurate before start date

• Review and scan all selection-related paperwork

• Assign employee  create onboarding requests in the system

• Enter new hires and generate documentation for supervisors

• Conduct new hire orientation, welcome employees, collect and process new hire paperwork

• Collect I-9 documents and perform E-Verify for new hires; follow up as needed

• Process Florida New Hire Reporting

• Assist in preparation of departmental reports and presentations

• Monitor the HR / Talent Acquisition mailbox

• Take meeting notes and minutes

• Handle basic inquiries from internal and external applicants

• Perform other duties as assigned

• General office administration and management principles

• Knowledge of HR functions and programs, including:

  • Applicant Tracking Systems (ATS)

  • Learning Management Systems (LMS)

  • Performance Management systems

• Understanding of public records requirements

• Knowledge of related industry, organizational, and departmental policies, procedures, legal guidelines, ordinances, and laws

• Strong organizational skills

• Ability to work in a fast-changing environment and manage multiple priorities

• Strong written and verbal communication skills

• Accurate note-taking and meeting documentation

• Ability to perform basic arithmetic (whole numbers, fractions, decimals, ratios, percentages)

• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)

• Ability to use standard office equipment (telephone, computer, copier, etc.)

• Experience using HR systems (ATS, LMS, Performance Management)
  - highly desired

• Experience in designated HR support area
  - preferred

• High school diploma or GED
  - required

• Minimum 3 years of administrative support experience

• Associate degree
  - preferred

• HR and/or public sector experience
  - preferred

• Florida Notary
  - preferred

• Prolonged sitting and computer use

• Frequent typing and speaking

• Occasional lifting (up to 20 lbs)

• Schedule: Monday-Friday onsite for the first 90 days, then evaluated for hybrid (one remote day per week)