Payroll & Benefits Administrator

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Full time Professional Orlando, FL, US

• Process full-cycle, multi-account company payroll for 150–200+ employees using ADP, ensuring accuracy, timeliness, and compliance with all applicable federal, state, and local payroll tax laws and regulations.
• Conduct regular payroll audits to verify accuracy of hours, deductions, tax elections, garnishments, and benefit contributions — identifying and resolving discrepancies proactively before they reach employees.
• Contact and assist departments in obtaining information required for payroll production and tax-related matters; resolve payroll questions and issues with professionalism and urgency.
• Process all payroll-related changes including new hires, terminations, promotions, status changes, tax elections, voluntary deductions, and court-ordered garnishments.
• Assist with preparation or oversight of state and government filings, including 5500s, ADP/ACP discrimination testing, and other compliance reporting as required.
• Maintain accurate payroll records, reports, and documentation in compliance with company policies and applicable regulations.

• Serve as a primary administrator of the HRIS platform, maintaining accurate and current employee records including new hire setup, terminations, status changes, compensation updates, deductions, and benefits elections.
• Perform regular HRIS audits and data integrity checks to ensure security controls are accurate and employee records reflect current, verified information.
• Identify and implement HRIS system upgrades, process improvements, and automation opportunities that increase efficiency and data accuracy across the HR function.
• Generate and distribute standard and ad hoc HRIS reports for HR leadership, Finance, and other stakeholders as needed.

• Administer all aspects of the company’s employee benefits programs, including medical, dental, vision, prescription drug, EAP, and worksite wellness programs.
• Manage 401(k) retirement plan administration, leaves of absence (including FMLA), term life insurance, disability programs, and accidental death policies.
• Reconcile benefits statements and process payments to vendors accurately and on schedule; audit departmental invoices for accuracy and compliance.
• Work in conjunction with the benefits broker/consultant to develop company cost information, evaluate plan options, and prepare recommendations for management regarding cost-sharing between employer and employee.
• Implement new plans and plan changes by collaborating with the broker to prepare employee communications, enrollment materials, and plan booklets.
• Advise and counsel employees and managers on benefits eligibility, plan details, and enrollment processes; handle benefit inquiries and resolve complaints with urgency and discretion.
• Maintain enrollment, application, and claims records for all benefit plans and ensure accurate data within all benefits platforms.
• Ensure company compliance with ERISA, ACA, and all applicable federal and state regulations governing employee benefit programs.
• Prepare and file reports required by federal and state agencies, including the IRS, Department of Labor, and relevant insurance commissioners.
• Coordinate company benefits with government-sponsored programs and stay current on changes to state and federal laws affecting benefits; communicate necessary changes to management.

• Coordinate and support HR-driven events including open enrollment meetings, new hire orientations, benefits fairs, employee recognition events, and company-wide HR initiatives.
• Partner with HR leadership to plan and execute employee-facing events that reinforce Park Square Homes' culture, support engagement, and ensure employees are informed and connected to their benefits and resources.
• Manage logistics, vendor coordination, communications, and follow-up for HR events from planning through execution.