Inventory Specialist in Orlando

Overview

Full-Time | Onsite | Orlando, Florida

Reports to:

Chief of Operations

About Your Role As the Inventory Specialist, you will be the primary owner and operator of our Workflow Management System (WMS), ensuring it effectively supports the planning, scheduling, and execution of our large-scale event rental projects. This system is the backbone of our operational processes, providing visibility into job assignments, timelines, inventory movement, and interdepartmental communications. Your role is to keep the system accurate, reliable, and optimized, empowering every department—from sales to operations to warehousing—to deliver a seamless experience for our customers.

Your day starts by reviewing the WMS dashboard to confirm that schedules, tasks, and job assignments are up-to-date and aligned with client event timelines. You’ll support team members by troubleshooting system issues, optimizing workflows, and making sure every part—from tent installations to equipment returns—is tracked and managed properly. Throughout the day, you’ll collaborate with department heads to refine processes, develop better reporting tools, and ensure that information flows seamlessly across the organization.

You’ll also maintain system data integrity and coordinate with vendors for updates or enhancements.

• System Management & Optimization:
  Oversee daily operations of the Workflow Management System to ensure accurate scheduling and task assignments. Configure workflows, user permissions, and automation rules to improve operational efficiency. Maintain system security, backups, and performance monitoring. Develop integrations between workflow tools and related systems (Hub Spot, Quick Books, etc.)
• Process Development & Data Integrity:
  Build and refine standardized workflows for event planning, logistics, inventory movement, and job completion tracking. Audit data regularly to ensure timelines, resource allocations, and task dependencies are accurate. Create and maintain dashboards and reports for leadership and department teams.
• Database Management and Reporting:
  Manage database structure, backups, and performance monitoring. Build custom reports and dashboards for leadership insights. Coordinate with other stakeholders and departments for analysis purposes.
• User Support & Training:
  Train new and existing employees on system use, ensuring proper data entry and workflow compliance. Serve as the primary point of contact for WMS-related questions and troubleshooting. Develop documentation and SOPs for best practices in using the system.
• System Improvements & Projects:
  Lead implementation of new WMS features, upgrades, and third-party integrations. Work with stakeholders to identify workflow bottlenecks and propose automated solutions. Research and recommend enhancements or additional tools to improve productivity and communication.

• Experience: 3+ years in workflow management systems administration, database administration, or a similar operational technology role; experience in the event rental or logistics industry is strongly preferred.
• Technical
  
  Skills:
  
  Proficiency with workflow/project management platforms (e.g., Point of Rental, Asana, Hub Spot, , or similar tools), strong database management skills, and an aptitude for system configuration.
• Analytical Mindset: Ability to map processes, analyze system usage, and implement data-driven solutions.
• Organizational
  
  Skills:
  
  Exceptional ability to manage multiple priorities, ensuring accurate data flow and timely task execution.
• Communication: Strong interpersonal skills to train users, gather requirements, and build cross-departmental alignment.
• Problem-Solving: Skilled at identifying system issues or inefficiencies and creating scalable solutions.

• Salary: Competitive salary commensurate with experience.
• Retirement: 401(k) plan with employer matching after 1 year of employment.
• Healthcare: Medical, dental, and vision coverage available upon eligibility.
• Life Insurance: Group life insurance available.
• Time Off: Flexible PTO policy with paid holidays.

We are committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by federal, state, or local laws.

Applicants must be legally eligible to work in the United States. Proof of work authorization will be required upon hire.