Buyer, Hotel

Responsibilities The Buyer is responsible for sourcing, purchasing, and managing supplier relationships for goods and services that support the operational needs of Margaritaville s role leads procurement activities including vendor selection, price negotiation, contract management, and inventory planning to ensure cost-effective purchasing decisions that align with company standards and business objectives. The Buyer collaborates cross-functionally with operations, finance, logistics, and other stakeholders to ensure timely delivery, quality assurance, and supplier compliance.

By leveraging market insights, analyzing purchasing trends, and building strong vendor partnerships, this role contributes to operational efficiency, cost savings, and the overall success and profitability of the organization.

Essential Functions:

Procurement:
Source and procure goods and services required to support operational, corporate, and onboard business needs while ensuring alignment with company standards, budgets, and business objectives.

Supplier Management:
Identify, evaluate, and maintain relationships with suppliers based on cost, quality, reliability, and service performance to ensure a dependable and competitive vendor network.

Negotiation:
Negotiate pricing, payment terms, contracts, and service agreements to maximize value, achieve cost savings, and support operational efficiency.

Purchase Order Administration:
Create, process, and manage purchase orders while ensuring accuracy, timely approvals, and compliance with company procurement policies and procedures.

Inventory Planning:
Monitor inventory levels, purchasing trends, and demand forecasts to maintain appropriate stock levels and minimize shortages, excess inventory, and supply disruptions.

Cross-Functional Collaboration:

Partner with operations, finance, logistics, and internal stakeholders to understand purchasing requirements and ensure the timely delivery of goods and services.

Market Analysis:
Research market trends, supplier capabilities, and industry developments to identify sourcing opportunities, drive continuous improvement, and mitigate supply chain risks.

Supplier Compliance:
Ensure vendors meet contractual obligations, quality standards, insurance requirements, and applicable regulatory and company compliance standards.

Issue Resolution:
Investigate and resolve purchasing, delivery, quality, and invoicing discrepancies in a timely manner to minimize operational impacts.

Reporting & Documentation:
Maintain procurement records, supplier files, contracts, and spend analysis reports while providing accurate data to support decision-making, budgeting, and forecasting.

Process Improvement:
Identify opportunities to improve procurement processes, streamline workflows, reduce costs, and enhance overall purchasing effectiveness.

Other Duties:
Perform additional responsibilities and special projects as assigned in support of departmental goals and organizational objectives.

Qualifications:

Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Finance, Hospitality Management, or a related field preferred.

Professional procurement certification (e.g., CPSM, CPPB, CSCP, or equivalent) is preferred.

Equivalent combination of education, training, and experience may be considered.

Experience:

Minimum of 3–5 years of purchasing, procurement, sourcing, or supply chain experience required.

Experience negotiating contracts, pricing agreements, and supplier terms.

Proven experience managing vendor relationships and supplier performance.

Experience with inventory management, demand planning, and procurement processes preferred.

Experience in hospitality, travel, maritime, cruise, or service-based industries is a plus.

Experience utilizing ERP, procurement, or inventory management systems.

Knowledge, Skills, and Abilities:

Knowledge of procurement principles, purchasing best practices, and supply chain management processes.

Understanding of contract administration, vendor management, and strategic sourcing methodologies.

Knowledge of inventory control, forecasting, and demand planning concepts.

Familiarity with budgeting, cost analysis, and financial reporting.

Strong negotiation and vendor management skills.

Excellent analytical, problem-solving, and decision-making abilities.

Effective verbal and written communication skills.

Strong organizational and time management skills with the ability to manage multiple priorities.

Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.

Experience with ERP, procurement, and inventory management software.

Ability to build and maintain effective relationships with internal stakeholders and external suppliers.

Ability to negotiate favorable pricing, terms, and service agreements.

Ability to analyze data, market trends, and supplier performance to support business decisions.

Ability to prioritize workload and meet deadlines in a fast-paced environment.

Ability to adapt to changing business needs and procurement…