Billing Coordinator - BAP

Job Description

Objective /

Purpose:

The purpose of the Billing Coordinator is to ensure the accurate, timely, and efficient processing of customer invoices while supporting the organization’s revenue cycle and maintaining a high level of customer satisfaction. The Billing Coordinator serves as a critical link between customers and internal departments by verifying billing information, resolving discrepancies, and ensuring invoices are generated in accordance with customer requirements and company policies.

Areas of Responsibility / Tasks:

• Obtain shipping paperwork from warehouses to verify accurate quantities and manufacturing lot numbers shipped out with corresponding sales orders
• Maintain accurate billing records and upload supporting documentation such as Bill of Ladings, Pricing Validation, or Order Changes into the Document Management System (DMS) for audit and reporting purposes
• Verify sell prices and material costs to ensure alignment with intended margin on sales orders
• Systematically process Goods Issuing to prepare the sales order for invoicing in the ERP system
• Review daily reports for past due orders and make inquiries with relevant parties
• Coordinate and collaborate with the Inventory Team to review and correct lot discrepancies for relevant warehouses
• Assist with month-end closing activities, including invoice verification, reporting, and account reconciliations
• Partner with the Inventory Team to support with inventory related transactions and coverage as needed
• Generate and print barcode labels accurately and timely to support inventory, warehousing, and shipping operations
• Verify product information, lot number, batch assignment, and customer‑specific information prior to barcode label creation to ensure data accuracy
• Manage barcode label templates and revise as needed to reflect product changes and customer specifications
• Remove roadblocks and provide creative problem‑solving for alternate production services
• All other duties as assigned

Minimum Qualifications /

Education / Certifications:

• Education:
  
  College degree or equivalent work experience required
• Education:
  
  Minimum of 2 years of relevant work experience in similar title and scope of responsibility preferred
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office: specifically Outlook, Word and Excel with the aptitude to quickly learn and understand additional applications
• Must be detailed oriented with strong analytical skills and exceptional problem‑solving abilities
• Willingness to adapt in an evolving environment
• Ability to maintain high levels of organization and prioritization
• Innate sense of urgency that provides proactive and consistent work
• Capacity to produce a large quantity of error‑free work in a timely fashion
• Natural feel or demonstrated previous experience for coaching, motivating, encouraging and interacting with individuals
• Proven ability to work well within a team and promote strong working relationships meanwhile maintaining professional attitude and positive outlook
• Experience in distribution or supply chain preferred
• Applicants must be authorized to work in the U.S.
• Ability to report to office to meet business needs

Work Environment / Conditions:

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore must be adaptable to.

1. Must be comfortable working in a shared space, with constant noise, with/or without the use of a private office.

2. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.

Physical Requirements / Demands:

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job.
* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

1. While performing the duties of this job, the incumbent is regularly required to communicate verbally, read and comprehend information, type on a consistent and daily basis.

2. While performing the duties of this job, the incumbent is regularly required to…