Purchasing Associate - BAP

Purpose

The Purchasing Associate is responsible for driving the purchase order process between our internal teams and designated material suppliers while maintaining a collaborative relationship and ensuring all internal parties are able to successfully service our customers.

The Purchasing Associate is responsible for driving the purchase order process between our internal teams and designated material suppliers while maintaining a collaborative relationship and ensuring all internal parties are able to successfully service our customers.

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.

• Purchase Order (PO) Entry & Maintenance
• Responsible for entering purchase orders into ERP and supplier’s portals (if applicable), in a timely manner while ensuring purchase order pricing and dates are accurate, performs order entry for both back-to-back orders as well as inventory stock
• Performs daily review of open purchase order reports to ensure (Estimate Time Arrival) ETA’s are updated with the most up to date information and provides communication status to necessary parties/stakeholders
• Creates jobbings tied to inbound purchase orders to ensure appropriate relabel/repack at time of arrival to warehouse
• Handles Direct Deliveries for customers from point of Sales Order entry, and supplier fulfillment until the transaction is closed out, and customer is invoiced
• Responsible for the creation and completion of intercompany transactions between Ravago entities and cross-border movements between the United States and Canada
• Works closely with the transportation team to ensure collect shipments are overseen and executed to guarantee on time delivery to the customer/warehouse
• Qualifies Made to Order Sales orders at the time of entry by ensuring transactions meet acceptable profit requirements, minimum order quantities, published lead times and shipment deadlines
• Ensures accuracy of purchase order pricing to prevent invoice discrepancies, and completes any necessary accrual creation within the PO cost file in a timely manner, to ensure invoices are paid by the assigned due date and available for accounting purposes
• Requests credits/debits as needed from suppliers
• Responsible for month end reconciliation process for applicable product lines
• Ensures records are uploaded properly in accordance with company and legal policy via the company Document Management System (DMS)
• Builds strong working relationships with Suppliers to ensure seamless communication of information to provide the best possible experience for our customers
• Communicates effectively with internal and external stakeholders to address delays or issues, applying critical thinking and problem-solving skills to ensure the timely movement of orders
• Collaborates cross-functionally, leveraging an understanding of other departments’ roles to drive and orchestrate activities that ensure material availability and proactively remove roadblocks to ensure customer satisfaction
• Works with suppliers on claims, related but not limited to damages, contamination, material and quantity discrepancies
• Responsible for the tracking and tracing of railcars that are inbound to warehouses to ensure there are no significant delays during transit and reviews RCs unavailable for tracking to collaborate with suppliers on waybill corrections
• Develops and distributes internal reports used across multiple departments to monitor daily operational and performance metrics
• Extracts and analyzes data to create dashboards and deliver insights that support business decision-making
• Maintains and updates the Lead Time and Minimum Order Quantity (MOQ) dashboard to ensure data accuracy, enabling Sales and Customer Service teams to provide reliable information to customers and support efficient business operations
• Adopts and contributes to a continuous improvement culture through individual and team participation
• Identifies opportunities to improve efficiencies within assigned book of business
• Actively participates in Daily Management Meetings and drives KPI results to meet team objectives and customer…