Procurement Specialist

Make a difference at one of Florida’s premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed.

Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences. The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life‑long educational foundation for students, has helped the institution grow in prominence since its opening in 2014.

Florida Poly’s deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

This position serves as the primary point of contact for the University’s day‑to‑day procurement activities, providing purchasing support, procurement guidance, and exceptional customer service to the campus community. This position is responsible for reviewing and processing purchase requisitions; issuing purchase orders and change orders; supporting supplier onboarding and maintenance; and assisting departments with procurement methods, sourcing requirements, and purchasing procedures. Working collaboratively with the Director and Assistant Director of Procurement, the Procurement Specialist helps ensure that procurement activities comply with university policies, Board of Governors regulations, State of Florida statutes, and other applicable requirements, while supporting the continuous improvement of procurement operations and service delivery.

• Review, process, and monitor purchase requisitions for completeness, accuracy, and compliance with University policies and procedures.
• Create and issue purchase orders, purchase order amendments, and change orders within the University’s ERP system.
• Review procurement requests to ensure the appropriate procurement method is utilized based on applicable laws, regulations, policies, and delegated purchasing authority.
• Obtain quotations for informal procurements and assist departments with low‑ dollar sourcing activities.
• Coordinate with departments to resolve requisition deficiencies, funding issues, missing documentation, and purchasing questions.
• Monitor assigned procurement requests from intake through purchase order issuance to ensure timely processing.
• Coordinate with suppliers regarding purchase orders, delivery schedules, order status, and routine purchasing matters.
• Maintain complete and accurate procurement records in accordance with University record retention requirements.

• Serve as a primary point of contact for procurement‑related questions from faculty, staff, and suppliers.
• Provide guidance regarding procurement procedures, purchasing methods, procurement timelines, and required documentation.
• Coordinate supplier onboarding requests and supplier profile updates.
• Assist suppliers with onboarding requirements and procurement‑related inquiries.
• Build collaborative relationships with campus departments to promote efficient and compliant purchasing practices.
• Coordinate with Accounts Payable, Budget, and other administrative offices to resolve purchasing‑related issues.
• Refer Purchasing Card and travel‑related questions to the Travel & Purchasing Card Specialist, as appropriate.