Manager, Facilities & Real Estate Projects

Manager, Facilities & Real Estate Projects/Space Utilization Manager, Asset Strategy

The Manager, Facilities & Real Estate Projects/Space Utilization Manager, Asset Strategy is responsible for managing Orlando Health's non-hospital/external building space needs, including owned and leased space inventory and organizational needs analyses, inspection, and space project management and coordination from initial planning through final move-in. Manages the in-take, review and overall execution of the space and project request documentation and related processes.

Office is located in downtown Orlando. This role will require travel across Florida depending on project needs.

Responsibilities:

• Works independently and in conjunction with other Asset Strategy and Orlando Health team members to gather and analyze all logistical and financial data required to complete the space and project management request including verification of project budget and capital estimates, validation of space request rationale ensuring alignment with department and Orlando Health Strategic initiatives, proper calculation and allocation of Tenant Improvement (TI) Allowance if applicable, and ensuring executive leadership approvals for all phases of the process as required by policy.
• Independently and in coordination with other Asset Strategy Directors and their teams, provides project management oversight from onset of any external space project until completion, integrating assessment (physical and financial), planning, developing, implementing and evaluation while ensuring consistent and effective communication with the customer regarding progress and expectations.
• Processes External Space Requests related to expansion or consolidation of Orlando Health departments, leads user group meetings to define reason for space request and conducts tours of proposed space alternatives.
• Works directly with 3rd party resources when necessary to locate pre-qualified external space options.
• Works closely with Orlando Health user groups, Engineering and Facility Development to determine and aide in the management of project scope and cost/budget and to integrate project into overall corporate strategic planning.
• As an advocate for the Customer, participates in the review process with Architect/Engineer on proposed configuration, materials and systems and advises them of department plans, requirements for future space use and final review decisions.
• Manages and facilitates critical and timely communications and activities between Administration, Support Services, Information Services, Engineering and Facility Development department and all other involved departments in regard to space and/or relocation projects.
• Manages the process of preparing Space Committee Meeting agenda, space request and vacant space inventories, space analyses, incorporates post-meeting member feedback and distributes meeting minutes and feedback to all committee members.
• Working with the Director of Facilities and his/her team, develops and implements an external facility-wide reporting mechanism for issues such as housekeeping, building and grounds maintenance, safety, furnishings, telecommunications and mechanical, electrical and plumbing systems.
• Manages the resolution process for all external facility issues, coordinating and overseeing the involvement of multiple Orlando Health departments as well as private vendors.
• In conjunction with Orlando Health materials management, engineering and Accounts Payable, responsible for contracting and payment for all such private vendors.
• Responsible for on-going inspection of all external facilities for appearance, safety, security, and maintenance, correcting deficiencies as appropriate and maintaining a strong working relationship with all tenants, departments, staff and maintenance contractors.
• Works closely with Orlando Health real estate staff in all aspects of owned and leased property contract administration and management.
• Completes due diligence requirements as well as special assignments for the Director of Real Estate and Vice President of Asset Strategy.
• Responsible for maintaining and enforcing cost containment practices per Orlando Health policy regarding space needs and independently evaluates balance between space needs and desires.
• Works with Director of Real Estate to facilitate group processes, including monthly staff meetings to ensure joint support staff activities and a coordinated approach to addressing organization-wide administrative concerns.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions:

• Demonstrates excellent communication skills (both verbal and written) with all customers, staff and physicians within the community.
• Consistently demonstrates the ability to work independently of supervision as well as a member of the Asset Strategy…