Manager of Flight Training Scheduling, Records Qualifications

Description

National Airlines, based in Orlando, FL, operates passenger charter service as well as customized military and commercial air cargo carriages worldwide. National Airlines specializes in over-sized, time sensitive, and special handling requirements, utilizing A-330, 747-400 and B-777F aircraft to accomplish its missions.

Job Title: Manager of Flight Training Scheduling, Records, & Qualifications Manager

Location: Orlando, FL

Department: Flight Operations Training

Reports To: Director of Flight Operations Training & Standards

FLSA Status: Exempt

Summary: The Flight Training Scheduling, Records and Qualifications Manager is responsible for ensuring company training is properly planned, scheduled, supported, documented, and completed in accordance with regulatory and company requirements. This position oversees Scheduling and Records personnel, coordinates instructors, evaluators, training facilities, vendors, and other required resources, and maintains accurate training and qualification records for pilots, flight attendants, dispatchers, loadmasters, instructors, check pilots, and other designated company personnel.

The Manager also oversees training management systems, ensures compliance with FAA Pilot Records Database requirements, and maintains readiness for regulatory and external audits.

• Manage training and qualification records in accordance with 14 CFR Parts 111 and 121, company manuals, approved training programs, and other governmental regulatory requirements.
• Review training documentation for accuracy, completeness, and proper certification.
• Monitor, update, and communicate employee training currency and qualification status.
• Monitor training and qualification forecasts and initiate action to communicate upcoming training, checking, and scheduling requirements.
• Develop, manage and maintain training forms, grade sheets, data collection, and records procedures.
• Maintain training management systems, including Training Manager
  365, Comply
  365, and other applicable systems.
• Lead the implementation and ongoing administration of the electronic Training Management System, including the accurate migration of paper records into the electronic records system.
• Ensure confidentiality, security, accuracy, and proper retention of employee records.
• Manage company compliance with FAA Pilot Records Database requirements under 14 CFR Part 111.
• Conduct regular audits of training records, qualifications, and supporting documentation and maintain readiness for FAA, Department of War, IOSA, and other regulatory or external audits.
• Prepare qualification, expiration, check pilot, scheduling, audit, and other required reports.
• Implement policies and procedures to support continued compliance with federal regulations, safety management systems, and company growth.
• Regularly communicate with the FAA and other regulatory entities, as necessary.
• Supervise, train, and develop Training Records Assistants, Analysts, Schedulers, and other assigned personnel, including personnel responsible for compliance with Pilot Records Database requirements.
• Ensure appropriate cross-training among Scheduling and Records personnel to support operational continuity and eliminate single points of failure within the Flight Training team.
• Work closely with company and contract instructors and training center personnel to ensure training record accuracy, provide administrative and scheduling support, promote instructor standardization, and support the consistent application of company training requirements.
• Assist with managing the preparation, setup, and support of training classes.
• Manage a team to travel to training facilities as needed to support instructors and ensure the timely processing of training records.
• Plan,…