Sales Equipment Coordinator

How You Will Make An Impact (Job Summary)

SPX is a diverse team of unique individuals who all make an impact. As a Sales Equipment Coordinator (SEC) you will provide continuous support to our Outside Sales Team, dealers, and direct customers. This support includes but is not limited to: configuring, maintaining, and quoting our prebuilt fleet and demonstration products, coordinating/set‑up/break‑down of trade show equipment and booth materials, handling logistics for shipping equipment and tracking returns, and providing backup support to the Sales Equipment Managers.

You will play a significant role in the continued success of CUES—the industry leader in CCTV pipeline inspection.

• Demo & Fleet Sales Equipment Coordinator
• Prepare and issue quotes for demo equipment and pre‑built fleet equipment for existing and new customers.
• Reconcile RMAs from the Demo Fleet into repair Shop Orders.
• Miantain and distribute weekly demo unit location and inventory reporting.
• Ensure all demo and display equipment meet company standard prior to and after each event.
• Shipping, Returns and Maintenance Coordination
• Coordinate equipment shipments for Regional Sales Managers and Sales Representatives.
• Coordinate and track Return Material Authorizations (RMAs) for returning fleet equipment to completion.
• Monitor CCTV demo chassis preventative maintenance schedules.
• Track and manage post‑show equipment returns, inspections, and inventory updates.
• Administrative & Cross‑Department Support
• Knowledge on how to maintain accurate inventory department records.
• Communicate daily with sales and logistics team to ensure transparency and task completion.
• Provide backup support to the Sales Equipment Manager.

Manage and support on planning and execution of trade shows and in‑person events to ensure a consistent and professional CUES brand presence.

• Assist and manage with trade show administration including event timelines, booth selection, sponsor ships, travel, and logistics.
• Assist and manage with development of event plans and budgets for internal review and approval.
• Support and manage pre‑event logistics for booth materials, promotional assets, and demo equipment before, during, and after events.
• Assist and manage pre‑event, on‑site, and post‑event communications in coordination with marketing and sales teams.
• Assist and manage organization, track, and maintain inventory of booth displays.
• Assist and manage on‑site event setup, staffing coordination, and breakdown as needed.
• Assist and manage post‑event reporting, follow‑up activities, and asset reconciliation.

• Maintain accurate records of all rental fleet assets, including availability, location and status.
• Support sales team with rental quotes, availability and contract preparation.
• Coordinate scheduling, delivery and return of rental equipment.
• Prepare, review and process rental agreements and supporting documents.
• Ensure all contracts are signed, executed, and properly filed.
• Track rental terms, billing cycles and purchase options where applicable.
• Maintain insurance certificates (COIs) and ensure compliance prior to equipment release.
• Coordinate with accounting to ensure accurate and timely invoicing, track initial deposits and recur­ring rental payments.

• 1-2 Years of experience in logistics, transportation management, or inventory coordination.
• Experience supporting a sales or operational team in fast‑paced environment preferred.
• Prior exposure to equipment coordination or fleet management is a plus.
• Some exposure to trade show coordination or experience.

• Understanding of sales processes, equipment logistics, and inventory tracking systems.
• Familiarity with Return Material Authorizations or familiar programs.
• Working knowledge of Microsoft Office (Excel, Word, Outlook, Teams).
• Strong organizational and time management skills.
• Excellent verbal and written communications abilities.
• Strong problem‑solving and analytical thinking.
• Ability to multitask effectively under…