Export Documentation Coordinator - INTL

Purpose

Export Documentation Coordinators play a key role in the success of Ravago International’s Exports shipments by ensuring that all the documentation meets US Customs and Border Protection Export Regulations and Foreign Country Import requirements. Export Documentation Coordinators are in direct contact with the Steamship lines providing accurate shipping instructions for our shipments, they must have a good understanding of US Export requirements as well as Logistics knowledge and must understand Documentation country exceptions, HS codes, Product descriptions to ensure customers are able to import our products in a timely and cost effective manner with the main goal of avoid discrepancies.

They interact with internal and external customers providing the agility, flexibility and necessary expertise to minimize additional costs and they are responsible to solve any challenging Documentation situation that could happen at origin, in-transit or destination promptly to avoid additional fees.

• Area of Focus (In order of percentage of time spent on activity, importance and/or priority)
• In order to meet the required time constraints, the Export Documentation Coordinator must utilize multiple resources to obtain the information pertaining container activity such as:
  Ocean Carrier websites, Port Terminal websites, internal inboxes and network shares, warehouse reports and Tableau dashboards. Leverage this information to determine the timing and deadlines associated with the creation of the Master Shipping Instructions needed for elaboration of the Ocean Bill of Lading.
• Audit for accuracy of the Warehouse Bill of Lading: this must match the Loading Instructions sent by Ravago, determine if discrepancies are present and decide if a dispute is needed. This will allow Ravago to declare the correct information to US Customs and Border Protection as well as be utilized for the creation of the Master Shipping Instructions to the Ocean Carriers.
• Leverage their Logistical knowledge to calculate the financial impact and decide whether a documentation extension should be requested or temporary instructions should be issued to the Ocean Carrier in order to reserve space and meet deadlines.
• Responsible for developing and maintaining good relationships with all Ocean carriers, leveraging such relationships at times when escalations are needed.
• Responsible for obtaining a Draft of the Ocean Bill of Lading Contract from Ocean Carriers. Review contract for accuracy ensuring every detail is correct, such as:
  Ocean Freight amount, Container numbers, Seal numbers, weights, delivery address, notify party, product description, along with the product’s US Department of Commerce Schedule B classification and US International Trade Commission Harmonized Tariff Schedule. Pay particular attention to the Consignee of the Ocean Bill of Lading to ensure the right party takes title of the goods and the contract is released to the correct party and location.
  
  Additionally, assure that any specific country requirements are met, and request corrections if needed, failure to do so could result in US Customs or Destination Country Customs fines or penalties that can go up to USD $10,000 per incident plus the additional fees at destination.
• Responsible to provide release instructions to the Steamship line for our Bill of Lading upon payment confirmation, must be familiar with the different release types accepted by the different destinations.
• Responsible for complying with US Customs record retention laws by ensuring the appropriate set of export documents are uploaded to the system repository.
• Examine and analyze all additional logistic costs and Ocean rates associated with these shipments to ensure they coincide with our contracted rates and determine if a dispute is needed.
• Responsible for the accurate and timely depletion of inventory from Ravago International’s business systems by ensuring product allocated to sales orders, its corresponding quantities and lot numbers are accurate to prevent Inventory discrepancies
• Leverage their logistic expertise to weigh the financial risks and decide whether to accept…