AP Specialist

Latitude Margaritaville Daytona Beach AP Specialist

Turn on your Island Charm... Latitude Margaritaville Daytona Beach is looking for an AP Specialist to join our team!

The Latitude Accounting Administrative Assistant supports the administrative and accounting workflow of the Latitude Bar & Chill, Lifestyle and Homeowner Association accounts payable activity.

Food & Beverage Operations:

• Coding invoices in accounts payable system.
• Create manual invoices for billing House Account (Marketing/Lifestyle) activity.
• Analyze bank statements weekly to ensure all invoices are processed in accounts payable system.
• Assist with monthly management report.
• Data management for month end financial report and coordination with general ledger team.
• Manager Purchase Card (P-Card) reconciliation.
• Monthly petty cash reconciliation.
• Sales cash deposit recording.
• Set up new vendors.
• Prepare credit applications.
• Prepare and present open payables weekly report for payment processing.
• Vendor management.
• Daily sales report from POS system.
• Other projects that may be assigned by supervising manager or regional director.

Homeowner Association Operations – Lifestyle:

• Submitting invoices in accounts payable system.
• Manage musician invoice processing SOP.
• Analyze Lifestyle account bank statements weekly to ensure all invoices are processed in accounts payable system.
• Record Debit Card activity for lifestyle bank account.
• Other projects that may be assigned by supervising manager or regional director.

Technical competencies:

Education/Training:
Associates degree with concentration in accounting business or marketing preferred, or equivalent combination of education and experience

Experience/Knowledge/Abilities:

• Must possess strong administrative background
• Must have strong editing and proofreading abilities
• Microsoft office and publisher knowledge and ability to create and edit documents
• Strong working knowledge of customer service principles and practices
• Ability to prioritize work with minimum supervision
• Excellent interpersonal, office management and communications skills
• Self-starter with excellent communication, interpersonal and customer service skills
• Computer Literacy:
  Must be tech and web savvy and able to navigate back office programs
• Intermediated proficiency in Microsoft Windows software

Special Requirements:

• Physical demands include ability to lift up to 50 lbs
• Standing, sitting, walking and occasional climbing
• Required to work at a personal computer for extended periods of time
• Talking on the phone for extended periods of time
• Ability to detect auditory and/or visual emergency alarms
• Ability to work extended/flexible hours, weekend, and attend events as required

Compensation/

Work Schedule:

$21.00 - $23.00 per hour Full-Time (40 hours) Monday - Friday