Office Manager for CEF of Florida Inc., East Chapter

The office manager is responsible for overseeing general office procedures which include bookkeeping, mailings, typing, record management, filing, and communication support.

The office manager must:

• Have a minimum of 1 year experience in office procedures/finance/accounting/analysis/project management or in a relevant field
• Have a working knowledge of Microsoft Office Suite, moderate to advanced Excel skills (mail merge, tables, forms), and proficiency in standard word processing, presentations, email, and spreadsheet software.
• Have the ability to learn and manage church management software
• Have a minimum of 1 year experience in Quick Books software; non-profit accounting experience is a plus.
• Be very detail-oriented
• Have good communication skills
• Be team oriented
• Self-starter and able to work on your own.
• Be Christ-like in all interactions
• Must pass a background screening
• Love the local church and other Christian organizations and value them as ministry partners. /li
• Be a continual learner, relevant, strategist, and love people.
• Must be a born-again believer who feels called of God to the ministry of child evangelism

The office manager is responsible for:

• Responsible for everyday office operations. Provides timely and clear communication in support of the ministries of the chapter.
• Gives administrative support to Local Director, volunteers, and church partners by gathering, preparing, maintaining, organizing, and updating information.
• Assists in the promotion and helps facilitate prayer support for the local chapter.
• Realizes the importance of the CEF Culture Points and commits to upholding them personally and in the ministry of CEF (the importance of Godly leadership at every level, of the spiritual welfare of our workers, of prayer as our foundation, of evangelizing children, of a clear and Biblical presentation of the Gospel and of a commitment to excellence, for the glory of God).

The office manager must:

• Ensures correct and complete processing of all donations, deposits, and donor receipts.
• Serves as accounts payable and receivable clerk; bookkeeper for local chapter.
• Customer service, reception and communication representative. Answer and direct email, phone, and correspondence as needed.
• Manage office calendar.
• Data management in Planning Center
• Ensure all staff, board members and volunteers are screened properly in compliance with CEF policies and procedures, and in compliance with the County School policies and procedures for their school.
• Work with team leads and administrators for all clubs and schedule all Good News Clubs, etc. in Facilitron or required system(s).
• Provide support documentation for club teams with registration documents.
• Update the website through  on a regular basis.
• Assist with newsletter creation and distribution as needed.
• Prepare monthly finance and board reports.
• Assist with budget preparation and reports as required.
• Order materials for ministry through CEF Press, Bibles, etc., and maintain office supplies and equipment.
• Create annual registration online documents for Good News Clubs.
• Assist with various training events; minimum spring and fall Children’s Ministry Conferences
• Assist with planning and organizing fundraising events (ie. Banquet, walkathon, etc.)
• Prepare and submit grant requests under Local Director authorization.
• Support all areas of ministry and order needed supplies for each area of ministry (ie. CYIA, GNC, 5-Day Clubs, Christmas and other party clubs, various training, etc.).
• Support the Local Director, Ministry Coordinator, all other staff and volunteers as needed.
• Perform duties and projects as assigned

Who we are looking for:

An office manager for this chapter will bring…