Senior Office Specialist, part-time

First review of application March 6, 2026

The Town of Oro Valley’s Water Utility is seeking a highly motivated, self-starter with excellent customer service skills to join the department. This position will assist the Water Utility Director with day-to-day operational tasks, attends all Water Utility commission meetings, performs Recording Secretary tasks and assists multiple department divisions. This position will also perform a variety of administrative, skilled and technical work including:

• Skill in written communication to edit and proofread business correspondence and reports.
• Knowledge of standard business vocabulary and use of common software programs.
• Ability to acquire and utilize a thorough knowledge of policies, practices, and processes related to Water Utility operations.
• Attends all Water Utility Commission meetings including subcommittee meetings and performs recording Secretary duties at those meetings, including taking minutes.
• Ability to process, track and file approved ordinances, resolutions and agreements.
• Assists engineering division with CIP project record keeping and file management systems.
• Assists department divisions with day-to-day functions.
• Assists customer service staff, as needed and has knowledge of Customer Information Systems.

The ideal candidate should possess excellent time management skills and the ability to work under their own initiative. This position is required to attend a Water Utility meeting one evening a month.

Under general supervision, provides highly skilled administrative and secretarial assistance and support to Directors and Administrators of an assigned department or division.

• Assists in and operates office equipment.
• Coordinates contracts for office equipment and supplies.
• Analyzes work related situations and makes independent decisions.
• Answers, screens, and directs telephone calls and receives, reads, and sorts mail.
• Assists in implementing and communicating policies and procedures.
• Assists in the development, implementation and administration of Departmental budget.
• Assists in the maintenance of the calendar of events and activities for the Department.
• Assists management in the analysis of departmental data and operations.
• Assists other departmental personnel in resolving information technology issues.
• Attends and participates in meetings and prepare and posts agendas.
• Develops and maintains files and records and provide personnel copies of files requested.
• Estimates expense costs for events and maintains budget.
• Oversees, trains, and participates in coordinating events and projects.
• Prepares reports and documents other than basic correspondence.
• Prepares, copies and distributes meeting materials and transcribes minutes.
• Processes cash and check payments, performs tasks relative to keeping financial and statistical records, and accounts and monitors monthly expenditures.
• Provides higher-level administrative and secretarial assistance and support to Directors and Administrators.
• Responds to customer requests for Department information.
• Assists in the supervision of the day-to-day activities including communicating, scheduling work, training, evaluating, and motivating staff.
• Assists with personnel actions such as selection, promotion, discipline, and evaluations.

• Ability to communicate effectively both verbally and in written communication.
• Ability to establish and maintain effective working relationships.
• Ability to interpret and apply relevant Town, State and Federal statutes, ordinances, codes, rules and regulations, and other governing rules and regulations.
• Ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision.
• Knowledge of event planning techniques and methods.
• Knowledge of management and/or supervision principles and possession of strong leadership skills.
• Knowledge of personal computer hardware and software.
• Knowledge of research and report preparation techniques.
• Knowledge of Town and Department policies and procedures.
• Skill in ensuring accuracy of all work performed.

• A high school diploma or GED.
• Four (4) years’ experience in office administration.
• An equivalent combination of education and experience may be considered.

• Some college is preferred.
• Experience in providing leadership to clerical staff is preferred.

• Work is performed in an indoor environment.
• Must be able to lift or move up to twenty five (25) pounds.