Judicial Assistant; Senior Office Specialist), part-time

First review of applications on March 12, 2026

Under general supervision, performs highly skilled administrative support work for the Town Magistrate. Performs work involving knowledge of legal procedures, principles, forms and terminology.

• Exercises considerable initiative, latitude and independent judgment, with limited supervision, making decisions regarding case flow management for the division, such as requests to calendar and/or vacate hearings or trials and calendar additions.
• Serves as the judicial liaison for the division by answering, directing and responding to incoming calls or emails from the legal community, the public and court staff.
• Performs research necessary to answer inquiries, resolve problems and/or complaints.
• Reviews incoming documents and pleadings to ensure compliance with court rules, local rules, Rules of Criminal and Civil Procedure and Arizona Revised Statutes.
• Sets priorities for incoming documents and requests from the Judge, court staff, legal community and/or the public.
• Monitors, coordinates and manages the Judge’s calendar by entering data into an automated or manual division calendar from minute entries, court documents and pleadings.
• Assigns hearing dates and trials for the Judge and enters into the court's automated tracking system.
• Coordinates the Judge’s calendar with the calendar of others.
• Prepares, drafts and finalizes in chambers orders, notices and under advisement rulings generated outside of the courtroom setting, as well as correspondence and memoranda.
• Schedules and maintains the Judge’s calendar of non-trial related events.
• Prepares preliminary and final jury instructions and the jury verdict forms, if directed by the Judge.
• Prepares and completes travel arrangements and forms for the Judgeand submits necessary forms for reimbursement of expenses.
• Prepares annual financial disclosure statements for signature and distribution.
• Takes and transcribes dictation.
• Explains and monitors compliance with rules and procedures for the court.
• May perform the functions of the bailiff as needed.
• Maintains the Judge’s office equipment and supplies for the office and courtroom.
• Assists in answering phones and covering the front desk as needed.
• Performs related duties and projects as necessary.

• Knowledge of legal terminology, legal practices and procedures, business English, spelling, grammar, punctuation, legal record keeping and general office practices and procedures.
• Knowledge of, and familiarity with, a municipal court structure, court operations, rules, regulations and procedures for various proceedings.
• Knowledge of computer and Windows based software such as Outlook, Excel, Word, Word Perfect, Adobe Acrobat and the ability to work with databases.
• Knowledge of, or ability to learn, Town and Department policies and procedures.
• Ability to exercise independent judgment in making decisions and demonstrate tact and diplomacy when representing the Judge and the court to the legal community, the public and other court staff.
• Ability to adhere to the code of conduct for judicial employees.
• Ability to effectively interpret, explain and monitor compliance with court policies, legal practices and procedures, preparing various legal documents and correspondence and maintaining the confidentiality of information.
• Ability to communicate effectively both verbally and in written communication.
• Ability to interact with diverse groups of people and respond to emotionally charged individuals in a professional and productive manner.
• Ability to perform multiple tasks simultaneously in a flexible and efficient manner.

• A high school diploma or GED.
• Four (4) years’ administrative experience working in the municipal court system or legal office environment processing legal documents.
• An equivalent combination of education and experience may be considered.

• Work is performed in an indoor environment.
• Must be able to lift or move up to twenty-five (25) pounds.
• Regular, daily attendance is an essential function for this position.