Administrative Assistant - Front Desk

Job Details

Job Location:

Golder Ranch Fire District
- Oro Valley, AZ 85737

Position Type:
Full Time

Salary Range: $20.97 - $20.97 Hourly

Job Shift: Day

Job Category:
Admin
- Clerical

Starting Hourly Rate $20.97

Plus Excellent Benefits Package

We have an AMAZING benefits package, worth approximately 35% of your salary!

• Arizona State Retirement System (ASRS) with employer matching contributions
• Medical, Dental, Vision, and Life Insurances
• Paid Time Off (PTO) accrual at 10 hours per pay period (260 hours per year), and 12 Paid Holidays annually (birthday included)
• District paid concierge healthcare service for you and your family
• Opportunity for continued education reimbursement
• Option to participate in additional self-funded retirement plans and a variety of supplemental insurance plans

The best benefit of all is our people! Join an amazing team of dedicated colleagues and courageous first responders who serve our community with commitment and heart. This is more than a job — it’s an opportunity to be part of a collaborative, mission-driven organization where you’ll work alongside people you genuinely enjoy while making a direct impact on public safety and community well-being.

Under general supervision and administrative direction, the Administrative Assistant provides administrative support to a group of departments or a division. Performs a variety of routine and non-routine office and administrative support duties. This position will be assigned to the front desk reception at GRFD Headquarters.

• Professionally and promptly answers incoming telephone calls using a multi-line telephone system and directs them to the appropriate person or division.
• Greets internal and external customers, accesses their needs, and directs them to the appropriate individual or division.
• Responds to general inquiries about District services and office hours, as well as specific requests.
• Organizes and maintains departmental filing systems and performs various data-entry tasks.
• Prepares: letters, memos, reports, forms, and purchase orders in accordance with District formatting and best practices.
• Supports preparation of agendas and meeting minutes for department, committees, and/or District meetings.
• Executes tasks accurately, efficiently, confidentially, with careful attention to detail while exercising sound judgement.
• Schedules appointments, meetings, and various other District related matters.
• Manages incoming and outgoing mail, parcels, and equipment for the assigned division/department.
• Monitors and maintains office inventory and supply levels for the assigned division/department.
• Assists with District activities, functions, and special projects.
• Demonstrates understanding of, and adherence to, District policies, procedures, and best practices.
• Fosters working relationships with other departments, vendors, and the general public.
• May be responsible for compliance programs such as but not limited to Insurance Services Office (ISO) hourly training requirements and National Fire Protection Association (NFPA) recordkeeping standards.
• Performs other duties and projects, as assigned.

• Ability to engage with all levels of the organization and external partners using effective interpersonal skills.
• Organizational skills and time management; able to manage multiple priorities.
• Effective verbal and written communication using the English language, including proofreading and formatting documents.
• Ability to understand and apply District policies and procedures.
• Proficiency in the use of standard web-based systems, databases, and software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and Adobe…