Police Records Specialist

First review of applications on February 18, 2026

Expected Hiring Range: $41,225 to $46,378
Starting Salary Depending on Experience and Qualifications

The Oro Valley Police Department is hiring a Police Records Specialist I with strong technical and customer service skills and excellent attention to detail. The ideal candidate will understand and practice confidentiality, be comfortable in a fast-paced office environment, and be able to multi-task while maintaining accuracy.

Under close supervision, receives, files, maintains and releases records to the public, Police Department and other law enforcement agencies.

• Receives, files, maintains and releases records to the public, Police Department and other law enforcement agencies.
• Responds to information requests from Police, other law enforcement officials and the public.
• Maintains required physical security and confidentiality of information encountered or created during the course of assigned duties.
• Ensures compliance with records retention processes and schedules.
• Performs case review and validation and uploads case reports into records management system.
• Adds names, vehicles, property and arrest information and scans all documents into system.
• Transcribes written and taped reports from Police Officers. Transcribes interviews from detectives as needed.
• Greets the public, answers the phone and provides information and direction to appropriate personnel.
• Notarizes documents for law enforcement purposes.
• Conducts background checks for criminal involvement of military personnel, private investigators and other law enforcement agencies.
• Disseminates disposition sheets for local courts, makes any corrections and forwards to Arizona Department of Public Safety.
• Scans accident reports into online reporting system accessed by the public.
• Processes all 3511 impound releases by verifying license and registration through MVD, filling out release paperwork and collecting monies.
• Handles all requests for fingerprinting by the public, to include instruction and collecting monies.
• Responsible for balancing monies and making bi-weekly deposits to Finance.
• Performs standard red actions to written reports, photos, 911 audio, audio interviews, and body worn camera videos, all of which could contain disturbing or graphic content.
• Assists with monthly validations and reports according to the National Incident Based Reporting System (NIBRS).
• Maintains active, archived, computerized, or hard copy records files according to federal, state, and local regulations and standard operating procedures of the department.

• Knowledge of, or ability to learn, applicable Town, state and Federal statutes, rules, ordinances, codes, regulations and other governing Police records management.
• Knowledge of, or ability to learn, Town and Department policies and procedures.
• Knowledge of, or ability to learn, law enforcement related terminology, acronyms, codes and abbreviations typically appearing in verbal and written communications.
• Knowledge of personal computer hardware, software and data entry methods.
• Skill in compiling and maintaining complex and extensive records.
• Skill in assessing and prioritizing multiple tasks, projects and demands.
• Ability to communicate effectively both verbally and in written communication.
• Ability to establish and maintain effective working relationships.
• Ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision.
• Ability to type efficiently and accurately while listening attentively to audio.
• Ability to follow verbal and written instructions.

• A High School diploma or GED.
• One (1) year experience in a law enforcement or administrative setting, or three (3) years’ of general office experience with concentration on filing and records management.
• Must obtain Level B Terminal Operator Certification within six (6) months of hire.
• An equivalent combination of education and experience may be considered.
• Successfully complete background investigation.

• Work is performed in an indoor environment.
• Regular, daily attendance is an essential function for this position and be willing to work overtime as required.