Health Information Assistant

Job #: 14025

Job Category: Skilled Nursing Facility

Job Type: Full Time

Shift Type: Variable

Department: Health Information Management

Pay Range: $19.28hr.

- $22.26/hr.

Open Date: 09.10.26

Close Date:

Qualifications:

• High School diploma or equivalent.

Start Date:

Qualifications:

Duties &
Responsibilities:

Assists with the management of the Business Office of the facility. Maintain current and accurate records of Accounts Receivable (A/R), Accounts Payable (A/P), bank deposits, census, and resident’s personal fund interest-bearing account. Organize, develop, and maintain business office systems in accordance with Center standards. Assist with training staff performing the Receptionist functions.

• Consistently and accurately maintains accurate records of A/R, A/P, bank deposits, census, and resident’s personal fund interest-bearing account.
• Organize, develop, and maintain business office systems in accordance with Center standards.
• Establish and maintain an ongoing, positive working relationship with vendors.
• Assist with training staff performing the Receptionist functions.
• Perform monthly billing process of resident’s responsible party. Perform monthly billing to Medicaid.
• Perform routine collection efforts of accounts. Track resident account process and supervises collection of data to support claim.
• Make timely bank deposits and post to resident invoices.
• Post medical, central, and incontinent supply charges to resident accounts.
• Overseeing coding of accounts payable for timely submission to the accounting department in accordance with established processes.
• Assist with the admission of new residents, discussing financial arrangements with the responsible party, and confirming admissions forms are completed.
• Maintain resident trust account, balancing and allocating interest monthly.
  • Make families aware of expenditures from resident trust accounts quarterly.
  • Maintain requests for resident trust accounts on residents who have expired.
  • Notify state within 30 days when a resident has died.
  • Maintain a daily census of residents.
• Verify current business files are established and maintained on residents.
• Monthly billing deposits, A/P, A/R, resident trust, and other reports.
• Knowledge of emergency and disaster processes.
• Relieve staff in answering telephones and directing calls to the proper individuals as needed.
• Other duties as assigned appropriate to the position.

• Working knowledge and ability to apply professional standards of business office practice for long-term care. Ability to establish criteria to verify that business office practices meets professional standards of quality.
• Knowledge of current state/federal laws and regulations that apply to management of the business office in long-term care. Ability to verify compliance with regulations as they relate to the business office.
• Sufficient management skills to perform personnel and budget functions and to effectively utilize available resources in performing management/supervisory functions. Ability to apply Center personnel policies to facts concerning employment actions without regard to race, religions, sex, age, national origin, or disability.
• Strong office/desk organizational and interpersonal/teamwork skills to work effectively with departments, and administration in management of business office process.
• Ability to understand and follow written and verbal directions. Ability to effectively communicate with staff members and residents through verbal and/or written means with a teamwork effort.
• Carry out duties in accord with the Center’s mission and philosophy.
• Demonstrates knowledge of and respect for the rights, dignity, and individuality of resident in interactions.
• Demonstrates honesty and integrity in the care and use of resident…