Secondary Secretary

The Wellington Catholic DSB is committed to equity for all students and staff, and to delivering the highest quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodation in the hiring process to support applicants with disabilities. Please see the job opportunities page on our website for more details.

Job Posting 26-131
100% Permanent SECONDARY SECRETARY (10 MONTH)

Location:

Bishop Macdonell High School, Guelph, Ontario
Anticipated

Start Date:

August 31 2026
35 hours per week between the hours of 8:00 a.m. and 4:30 p.m. (Scheduled by Supervisor)
Band 3: $30.29 - $34.64 per hour

RESPONSIBILITIES AND DUTIES:

Reception Duties:

Respond to telephone calls, messages, to general inquiries, and assist students, staff, parents, visitors and student success teams in the main office

Page on the P.A. system

Responsible for daily outgoing mail and courier and maintenance of postage

Assist in distribution of incoming mail and courier

Provide secretarial and general office support such as word processing, filing and photocopying

Support Head Secretary with bookkeeping, as required

Ensure that all data is accurate and current in Student Information System (e.g., demographic data)

Support Guidance Secretary to maintain OSRs in accordance with Board and Ministry Guidelines (e.g., filing data/reports and testing documentation; filing EQAO results; filing Report Cards with applicable IEP in OSRs)

Book and maintain records for use of conference room

Support Administration/Head Secretary with assignment of lockers to students

Support Head Secretary with Orientation of new staff including distribution of keys/codes and daily supply staff

Perform administrative duties pertaining to community use of the school

Complete and submit Student Accident Report for OSBIE

Attendance Duties:

Admit and excuse students and input into Student Information System

Remove, record and input from messages on voicemail

Contact parents/guardians regarding absent students

File attendance notes daily

Provide admit & excuse slips for student entering and leaving

Inform Administration of student attendance issues of truancy, late, etc.

Maintain accurate student attendance in Student Information System

Make necessary information changes (e.g., student biographic information in Student Information System) and inform Guidance

Send out School Messenger messages

Prepare correspondence for administration regarding attendance

Preparation of attendance reports for administration, parents, counselors, students

Communicate information to teachers and administration, as necessary (e.g., students on vacation, ill for long periods, homework requests, etc.)

Create daily attendance file to store daily events and information

Communication between student/parent, bus company and transportation consortium

Maintain strict confidentiality of students and staff

Duties as assigned (e.g. graduation, registration, proofing materials)

Perform other duties as assigned by the Principal, Vice-Principals, and Head Secretary

REQUIRED QUALIFICATIONS AND

EXPERIENCE:

Must have a Secondary School Diploma and s ome Community College courses in Office Administration, business, and additional computer courses

Must have at least 1 (one) year of previous related experience

Experience with related computer programs in Microsoft Office, Internal Board Programs including Student Information System , SDS, Smart Find Express , Microsoft Outlook and School Messenger

Demonstrated excellent interpersonal and communication skills, both written and verbal, with parents, students, external contacts

Have excellent and accurate data entry, word processing/typing skills

Strong organizational, time management and prioritization skills

Maintain confidentiality of staff and students

Demonstrated ability to work independently as well as part of a professional team

Have sound judgment, excellent analytical and problem solving skills, tact and diplomacy

Have the ability to divert attention from one task to another in order to meet deadlines

Interested and qualified applicants are invited to respond.

POSTING DATE: TUESDAY June 30, 2026
CLOSING DATE:…